The Chillicothe Public Library District (the “Library”) is established and operated in compliance with the Illinois Compiled Statues. The Library is in compliance with all other federal and state laws that affect library operations, including the American with Disabilities Act, the Fair Labor Standards Act, the Bloodborne Pathogen Standard, the Illinois Accessibility Code, the Open Meetings Act, the Freedom of Information Act, the State Records Act, the Library Records Confidentiality Act and the Drug Free Workplace Act.
The Library is governed by a board of trustees created and maintained in compliance with Chapter 75 of the Illinois Compiled Statues. The Board is responsible for levying taxes, approving budgets and appropriations, adopting policies, ordinances and resolutions, hiring a qualified Library Director to implement policies and carry out the day-to-day operations of the library, evaluate the director, and if necessary, dismiss the director.
The Board of Trustees have written bylaws that outline its purpose, operational procedures, and address conflict-of-interest issues, and reviews these bylaws on a regular basis. The Board of Trustees meet at least 10 times per year on a regular monthly schedule in compliance with the Open Meetings Act. Written or recorded minutes are kept of each meeting, and when passed, are available for public inspection and retained in compliance with the State Records Act.
The Board of Trustees has a board-approved mission statement, a long-range plan, a disaster prevention and recovery plan, and policies. The Library is a member of the Reaching Across Illinois Library Systems (RAILS) and participates in resource sharing through interlibrary loan and reciprocal borrowing. The Library provides access to World Share ILL and participates in the Standards for the Service in Illinois Multitype Systems by fulfilling member library responsibilities.
Providing lifelong learning services to the community of Chillicothe is a primary function of the Library. As a result, the library shall pursue and active program of leadership and cooperation with other agencies in encouraging the use of significant material representing all points of view and the preservation of historical resources pertaining to the surrounding area. The library’s materials budget will be allocated to resources that support these roles in accordance with established guidelines.
Adopted June 26, 2017
Temporary COVID Mask Policy
The following policy shall be enforced while the Restore Illinois Plan requires face masks and social distancing in public and is for the health and safety of Library staff and patrons.
All persons entering the Library must wear a face covering and maintain social distancing (a minimum six-foot distance from all other persons) when practicable. Children under the age of two are exempt from wearing a face covering, but must be closely monitored at all times by their parent or guardian.
Reasonable accommodations such as Curbside Services and online resources are available to those who are medically prevented from or decline to wear a face covering. Those refusing to wear a face covering and/or to maintain six-foot distance when practicable are required to leave the Library. If a person refuses to leave the Library for not following this policy, Police may be contacted and could result in a ban from the Library for a specified period of time. This policy shall not be enforced when the Illinois Department of Public Health declares that the state has reached Phase 5 of the Restore Illinois plan.
Bloodborne Pathogens Policy
1. While normal library operations are not likely to involve circumstances exposing employees or users to bloodborne pathogens, the Chillicothe Public Library District complies with Illinois Department of Labor regulations and therefore the federal Occupational Safety and Health Administration regulations relating to occupational exposures to bloodborne pathogens which have been incorporated by administrative actions.
2. Exposure Determination: No particular job classification of the Library has occupational exposure (meaning “reasonably anticipated…contact with blood or other potentially infectious materials that may result from the performance of an employee’s duties”), however, emergencies may occur with staff or patrons, particularly youth or elderly patrons, to which library employees in all classifications may be called upon to respond with assistance. Or emergencies with “out of control” individuals (e.g. biting, spitting, etc.) could present an individual threat.
3. Universal Precautions: All potential circumstances of exposure must be taken into account by the Library and its employees to protect against exposures. Hepatitis B (HBV), human immunodeficiency virus (HIV), and other bloodborne pathogens found in human blood and other body fluids cause life-threatening diseases. In emergency or other such circumstances, when contact with blood or other potentially infectious materials may result, the Library’s approach to infection control requires all human blood and body fluids to be treated as if known to be infectious for HIV, HBV, and other bloodborne pathogens. Engineering and work practice controls shall be used to eliminate or minimize employee exposures, and if a possibility of exposure remains, personal protective equipment shall also be used.
4. Exposure Control Plan: At any time within the Library environment that human blood, human body fluids, or other potentially infectious materials are presented, the area contaminated shall be immediately cordoned off and quarantined, even if the entire library must be closed to accomplish this completely. Personal protection clothing, such as gloves, gowns, masks, etc., shall be provided and used in the cleanup and safe disposal of contaminated waste such as diapers, blood-tinged materials (e.g. Band-Aids, gauze, cotton, clothing, etc.), etc. If advisable, a professional hazardous/contaminated cleanup firm shall be contacted and retained for complete cleanup and decontamination. The quarantine shall be effective until complete cleanup and disposal is obtained. Handwashing facilities are provided by the Library and must be used by the employees as soon as feasible, including following the removal of personal protective equipment. A complete record of all incidents, exposures, cleanup, and disposals shall be kept as required by the regulations.
5. Training and Immunizations: The Library shall provide directly or through System, State, or associational programs, annual in-service training/educational programs for all affected employees. Any employee who has an occupational exposure shall be offered, at no charge, the hepatitis B vaccine series, in accordance with the regulations. Following the report of an exposure incident, the Library will make immediately available to the exposed employee or employees a confidential medical evaluation and follow-up as provided in the regulations.
Adopted April 23, 2018
Patron Borrowing Rights and Privileges and Use of the Library
Obtaining and Using a Library Card
Any person who lives or owns taxable property within the Chillicothe Public Library District may obtain a Chillicothe Public Library card. To obtain a library card, apply in person. Proof of residency must be shown by providing a recent bill addressed to the resident or, in the case of online application, by receiving your library card in the mail to the address given. In all cases, library staff may request to see a photo ID the first time a card is used.
To obtain a juvenile card (issued to those age 18 and younger), an adult who is responsible for the child applying for the card must agree to accept responsibility for the items checked out using that card.
You must apply for, carry, and use your own library card. You are responsible for all use of your card. If you lose your library card, please contact Circulation Services immediately. Lost cards must be replaced; the replacement fee is $2.
You may not use a library card registered to another patron, including that of a spouse or of a child age 18 or older unless written permission has been given. A Permission Form must be on record with our circulation staff before a patron may pick up holds for a family member. Additionally, parents may check out materials on behalf of children age 18 and younger using the child’s card.
Nonresident cards may be issued for a fee of $140.72 and are effective for one year. The nonresident card fee is calculated using the general mathematical formula allowed by Illinois law, is reviewed annually, and may change each year on July 1.
Loan Periods and Limits
|Item Type||Check out Period||Limit|
|CDs and Audio Books||2 weeks||5|
|DVDs and Blurays||1 week||5|
|Videogames and Board Games**||1 week||2|
*A total of 50 items may be checked out at any one time.
**Equipment and board games may not be renewed.
All items are subject to a 3-renewal limit unless otherwise specified.
CPLD stopped assessing fines for overdue items in January of 2021. However, fees for lost or damaged goods still apply. Items not returned in a timely manner are considered “lost” at 30 days past the due date for books, and 20 days past the due date for audio visual materials. Fees for the full replacement value, plus a $5.00 processing fee will be automatically charged to patron accounts. These fees may be reversed once the item is returned, and is in good condition.
Inter Library Loan (ILL)
The Chillicothe Public Library District is a member of the Resource Sharing Alliance (RSA). Most patron requests for library material are automatically filled via this consortium. If an item cannot be found, library staff can attempt to locate the item via OCLC for Inter Library Loan (ILL). On rare occasions, there may be charges associated with the delivery of ILL items, in which case the patron would be given the choice of requesting the item and paying the associated charges or cancelling the request.
Chillicothe Public Library is fine free, but fees may be assessed for damaged or lost items and for other services.
If an item is damaged and must be replaced, even if a suitable replacement copy is provided by the patron, a $5 processing fee will be applied due to the costs associated with processing an item for library use.
If a patron claims an item is returned, but the item cannot be located, the item will be marked as “claims returned.” If an item is later found at the library, the “claims returned” status will be removed. If the item is later returned by the patron, it shall be treated as a normal overdue item. After 3 “claims returned” items are posted to a patron’s record, additional “claims returned” items will be treated as lost items and the patron’s account will be charged for replacement
Failure to Return Library Materials/Pay fines and fees
Failure to return library materials or to pay charged fines and fees may result in collections proceedings. Theft of or failure to return library materials will be prosecuted to the full extent of the law. Patrons will be responsible for any collection and/or court cost incurred by the library in its efforts to secure the return of material or payment of fines.
Rights of Borrowers
Pursuant to the American Library Association’s Library Bill of Rights, which states, in part, “A person’s right to use a library should not be denied or abridged because of origin, age, background, or views,” the Chillicothe Public Library District will not limit the use of any library material or service by any cardholder.
Furthermore, the Chillicothe Public Library District will not restrict access to library materials or services to anyone solely on the basis of age. Supervising the use of the library by children under the age of 18 is the responsibility of parents or legal guardians, not library staff. For library privileges, patrons age 18 and older are considered adults under library policy and Illinois Library privacy laws.
The checkout of library materials and use of certain online resources is a privilege extended to cardholders in good standing. This extends to reciprocal borrowers and those holding a valid library card from any Illinois library, except where prohibited by contract (such is the case with certain online resources). Any person has the right to use library materials and resources within the library itself, except where prohibited by contract (such is the case with certain online resources).
Pursuant to the Library Records Confidentiality Act, library staff may not share identifiable patron account information with anyone without the account-holders expressed permission. This includes information concerning spouse’s accounts and accounts of children age 16 and older. Examples of such information include: items currently or previously checked out, items on hold, fines, and other patron activities.
Any person may attend library programs held at the Chillicothe Public Library District regardless of cardholder status or home library. Prizes for certain programs may be limited to Chillicothe Library cardholders when specified.
The Chillicothe Public Library District provides Internet access via an open WiFi connection for personal devices and via library computers designated for public Internet use. Access to the Library’s Internet connection is subject to the Equipment and Computer Use Policy.
There is no charge for use of the Library’s Internet connection and it is available regardless of cardholder status or home library.
Other Library Services
The library offers other services to the public for a fee. These services are:
Fax: 25 cents per page. International faxing available at a rate set by the international calling rates.
Photocopy and Printing: 10 cents per page for black and white printing, 50 cents per page for color printing (if available).
Notary Public : No charge
Proctoring Services: By appointment; no charge.
Disposal of Surplus Library Materials Policy
Library property (i.e., print and non-print materials, equipment, supplies, and/or any personal property) which in the judgment of the Library Director is no longer necessary or useful for library purposes, may be disposed of in the following manner:
Books and non-print materials from the library’s collection, or gift materials, may be discarded, sold, or given to local philanthropic, educational, cultural, government, or other not-for-profit organizations.
Procedures for the disposal of property are contained in 75 ILCS 16/30-55.30, 32. When the Board has determined to sell or otherwise dispose of real or personal property that it deems no longer necessary or useful for library purposes may be sold or disposed of at a public sale as follows:
- Personal property of any value may be donated or sold to any other tax supported library or to any library system.
- Personal property having a unit value of $1,000 or less may be disposed of as determined by the Library Director.
- Personal property having a unit value of more than $1,000 but less than $2,500 may be sold through a competitive process by posting notice of sale at all library locations or via online auction or classified advertisement websites and message boards.
- Decommissioned computer hardware having a unit value of less than $1,000 and incapable of running current software and/or are incompatible with the library’s computer network may be disposed of using a computer recycling service or donated to civic, educational or other non-profit organizations.
- In all other cases, the Board shall publish notice of the availability and location of the real or personal property, the date and terms of the proposed sale, publishing such notice at least once each week for two successive weeks in a newspaper of local distribution. On the day of the sale, the Board shall proceed with the sale and may sell such property for a price determined by the Board or to the highest bidder. It may reject all bids and re-advertise the sale.
- Withdrawn materials may be donated to other institutions or offered on an equal basis to the public through the Friends of the Library Book Sales. The Library does not reserve materials to be sold to individual patrons after withdrawal. The Library Director or designee may dispose of withdrawn library materials if they are unlikely to sell at the Friends book sale.
- In no case shall Library Trustees, the Library Director, or members of their immediate families make bids or purchase any library item declared surplus. In no case shall any other library staff member or members or their immediate families purchase any library item declared surplus except through competitive public bidding.
Drug/Alcohol-free Workplace Policy
The purposes of this drug-free workplace policy are:
- To establish and maintain a safe, healthy working environment for all employees;
- To ensure the reputation of the Library and its employees within the community at large;
- To reduce the number of accidental injuries to persons and property;
- To reduce absenteeism and tardiness and improve productivity.
The following rules constitute the Library’s policy concerning substance abuse. This policy will be enforced uniformly with respect to all employees, as indicated.
All employees are prohibited from being under the influence of alcohol or illegal drugs during work hours.
- The sale, possession, transfer, or purchase of illegal drugs on Library property or while performing Library business is strictly prohibited.
- No alcoholic beverage may be brought or consumed on Library premises except in connection with Library authorized events.
- No prescription drug may be used on Library premises by any person other than the one for whom it is prescribed. Such drugs may be used only in the manner, combination and quantity prescribed. Employees in positions where such prescribed drug usage may affect the safety of themselves or others are required to make such use known to an appropriate supervisor. Minimally, this obligation applies to employees operating Library vehicles and employees using equipment which, if improperly used, may result in personal injury or property damage.
The use, sale or possession of an illegal drug or a controlled substance within the meaning of Section 102(f) of the Illinois Controlled Substance Act (720 ILCS 570/102(f) or within the meaning of Section 802(6) of the federal Drug Abuse Prevention and Control Act (21 USC 802(6) while on duty is cause for termination and such action may be reported to appropriate law enforcement officials.
For purposes of this policy, the term “controlled substance” also includes any drug that is being used illegally, such as a prescription drug that was not legally obtained or is not used for its intended purpose or in its prescribed quantity. The term does not include any legally-obtained prescription drug used for its intended purpose in its prescribed quantity, unless such use would impair the individual’s ability to safely perform safety-sensitive functions.
Any employee whose off-duty abuse of alcohol or illegal or prescription drugs results in excessive absenteeism or tardiness or is the cause of accidents or poor work will be referred to a rehabilitation program and will face termination if they reject or fail to complete that program.
Any employee who violates any provision of this policy will be subject to disciplinary action, including termination.
Each employee acknowledges and agrees that abiding by this policy is a condition of employment and that they will notify their supervisor of any criminal drug statute conviction occurring within the workplace no later than 5 days from the date of the occurrence.
For purposes of this policy, an alcoholic beverage is any beverage that may be legally sold and consumed and has an alcoholic content in excess of 3% by volume.
Drug means any substance other than alcohol capable of altering an individual’s mood, perception, pain level or judgment. A prescribed drug is any substance prescribed for individual consumption by a licensed medical practitioner. An illegal drug is any drug or controlled substance the sale or consumption of which is illegal.
Workplace includes the library and its property (including vehicles) and library-sponsored events at off-site locations (after-hours events or events attended on employees’ own time are excluded).
A copy of the Drug-Free Workplace Policy shall be given to all employees and posted in a prominent place in the workplace.
Equipment and Computer Use Policy
The Library reserves the right to limit, refuse, and/or ban any patron from using the library equipment and computers. Use may be limited to patrons in good standing, i.e. all fines have been paid, all overdue materials have been returned, and any lost materials have been paid for.
Anyone under the age of 15 must be accompanied by a parent or guardian while using library equipment or computers.
Copyright laws forbid duplication of copyrighted software and recordings. The Library restricts the use of personal software on library computers.
Internet Use Policy
While Internet service is provided on Library computers, the Library makes no guarantee that Internet service will be available at any given time. If the Library’s Internet service is unavailable for a known reason, users will be notified, if possible.
Library Internet computers are available for use on a first-come first-served basis. Patrons may sign-up at the Circulation Desk if there are no computers available.
Use of computers is limited to one person per computer at a time. Exceptions may be granted by library staff.
Patrons are to read and abide by the Internet Use Policy. The Library reserves the right to restrict computer use based on violation of the Internet Use Policy.
The Library may use software to manage patron sessions on the computers. Parents are responsible for children 15 and under using Library Internet computers. The library may impose time limits to control wait periods.
The library is not responsible for the content of any materials accessed through the Internet. Parents or guardians, and not the library or its staff, are responsible for the Internet information selected and/or accessed by their children. Parental supervision of children searching the Internet is advised.
Use of headphones is permitted at Library computers, however, you must maintain a volume low enough not to disturb others. Those not following these guidelines will be forfeit their session for the day.
Inappropriate use of the Internet may result in suspension or revocation of Internet use.
The following activities are unacceptable:
- Use of the Internet for any purpose that results in the harassment of others.
- Destruction of, damage to, or unauthorized alteration of the library’s computer equipment, software, or security procedures.
- Downloading (FTP) any software to library computers or to a disc.
- Contacting a source that contains lewd, obscene, and/or pornographic material.
- Participating in and/or observing a chat and/or instant messaging session that contains lewd, obscene, and/or pornographic material.
- Copying a program from the hard drive for personal use.
- Introducing viruses into the library’s software, databases, or e-mail in any way, re-arranging the computer desktop, or harming any library computers, networks, software, or automation systems in any way.
- Violating federal, state or local laws, including the transmission or receiving of child pornography or harmful material, fraud, or downloading copyrighted material.
Cost for printing materials from the computer shall be $0.10 (ten cents) per page for black and white copies and $0.50 (fifty cents) per page for color copies (if available). No exceptions will be made to this fee, even if you supply your own paper.
The Library also provides a wireless network for public use. Appropriate use of this network is subject to the same rules as use of the library’s computers.
Additionally, the Chillicothe Public Library District recognizes that the electronic information networks such as the Internet may contain material that is inappropriate for children. Parents are expected to monitor and supervise their children’s use of the Internet. Library staff is unable to monitor children’s use. Parents are encouraged to discuss with their children issues of appropriate use and electronic information network safety.
Revised August 27 2019
Identity Protection Policy
This Policy is adopted by the Board of Trustees of the Chillicothe Public Library District pursuant to and in compliance with the Identity Protection Act (5 ILCS 179/1 et seq.) and shall be in effect from and after the date of its adoption as follows:
- The Chillicothe Public Library District [including in this designation its District officers or employees, members, or employees or representatives of either the District or the Library] will not:
- Publicly post or publicly display in any manner an individual’s social security number. For purposes of this policy, “publicly post or display” means to disseminate intentionally a social security number to the general public.
- Print an individual’s social security number on any card required for the individual to access products or services provided by the person or entity.
- Require an individual to transmit his or her social security number over the Internet, unless the connection is secure or the social security number is encrypted.
- Print an individual’s social security number on any materials that are mailed to the individual, through the U.S. Postal Service, any private mail service, electronic mail, or any similar method of delivery, unless State or federal law requires the social security number to be on the document to be mailed. Notwithstanding any provision in this Section to the contrary, social security numbers may be included in applications and forms sent by mail, including, but not limited to, any material mailed in connection with the administration of the Unemployment Insurance Act [820 ILCS 405/100 et seq.], any material mailed in connection with any tax administered by the Department of Revenue, and documents sent as part of an application or enrollment process or to establish, amend, or terminate an account, contract, or policy or to confirm the accuracy of the social security number. A social security number that may permissibly be mailed under this Section may not be printed, in whole or in part, on a postcard or other mailer that does not require an envelope or which would be visible on an envelope without the envelope having been opened.
- Except as otherwise permitted by the Identity Protection Act effective, no District officer or employee, member or employee or any representative of either the District or the Library shall do any of the following:
- Collect, use, or disclose a social security number from an individual, unless (i) required to do so under State or federal law, rules, or regulations, or the collection, use, or disclosure of the social security number is otherwise necessary for the performance of the District’s or Library’s duties and responsibilities; (ii) the need and purpose for the social security number is documented before collection of the social security number; and (iii) the social security number collected is relevant to the documented need and purpose.
- Require an individual to use his or her social security number to access an Internet website.
- Use the social security number for any purpose other than the purpose for which it was collected.
- The foregoing notwithstanding, it shall not be a violation of this policy and the foregoing prohibitions will not apply in the following circumstances:
- The disclosure of social security numbers to agents, employees, contractors, or subcontractors of a governmental entity or disclosure by a governmental entity to another governmental entity or its agents, employees, contractors, or subcontractors if disclosure is necessary in order for the entity to perform its duties and responsibilities; and, if disclosing to a contactor or subcontractor, prior to such disclosure, the governmental entity must first receive from the contractor or subcontractor a copy of the contractor’s or subcontractor’s policy that sets forth how the requirements imposed under this Act on a governmental entity to protect an individual’s social security number will be achieved.
- The disclosure of social security numbers pursuant to a court order, warrant, or subpoena.
- The collection, use, or disclosure of social security numbers in order to ensure the safety of: State and local government employees; persons committed to correctional facilities, local jails, and other law-enforcement facilities or retention centers; wards of the State; and all persons working in or visiting a State or local government agency facility.
- The collection, use, or disclosure of social security numbers for internal verification or administrative purposes.
- If required by other applicable law or regulation, the disclosure of social security numbers for the collection of delinquent child support or of any State debt or to a governmental agency to assist with an investigation or the prevention of fraud.
- The collection or use of social security numbers to investigate or prevent fraud, to conduct background checks, to collect a debt, to obtain a credit report from a consumer reporting agency under the federal Fair Credit Reporting Act [15 U.S.C. 1681 et seq.], to undertake any permissible purpose that is enumerated under the federal Gramm Leach Bliley Act [Public Law 106-102, 106th Congress], or to locate a missing person, a lost relative, or a person who is due a benefit, such as a pension benefit or an unclaimed property benefit.
- This policy shall not prevent the disclosure to the public of information or documents which contain social security numbers and which would otherwise be subject to disclosure but for the inclusion of social security numbers, provided that social security numbers shall be redacted from any such information or documents prior to disclosure.
- This policy does not apply to the collection, use, or disclosure of social security numbers as otherwise required by any state or federal law, rule, or regulation.
- There shall be no encoding or embedding of social security numbers in or on any card or document using a bar code, chip, magnetic strip, RFID technology, or other technology in place of removing a social security number as required by the Identity Protection Act.
- All persons [including in this designation District officers or employees, members, or employees or representatives of either the District or the Library] who have access to social security numbers in the course of performing their duties for the District or the Library are to receive training regarding this policy and the protection of the confidentiality of social security numbers. Such training will include the proper handling of information which contains social security numbers from the time of collection through the destruction of the information.
- Only those persons [including in this designation District officers or employees, members, or employees or representatives of either the District or the Library] who are required to use or handle information or documents which contain social security numbers shall have access to such information or documents.
- Social security numbers which are properly requested from an individual will be collected to the extent administratively practicable in a manner such that they may be easily redacted if disclosure of the document or information containing the social security number is required.
- Whenever a social security number is collected from an individual by the District or the Library, or upon request of the individual, the individual will be informed of the purpose or purposes for which the social security number is being requested.
- This policy does not supersede or replace any more restrictive law, regulation, or rule which may be applicable to the collection, use and disclosure of social security numbers.
- A copy of this policy will be posted at the Library and all officers, members, employees, and representatives of the District and the Library will be provided with a copy of this policy. Any person who violates this policy will be subject to disciplinary action up to and including dismissal from the Library.
Date of Adoption: 30 November 2015
Materials Selection Policy
The authority and responsibility for the selection of library materials are delegated to the library director and, under his or her direction, to additional staff members who are qualified for this activity. No employee may be disciplined or dismissed for the selection of library materials when the selection is made in good faith and in accordance with the written policy required to be established pursuant to Illinois Library Law. This policy is to be reviewed at intervals of no more than two years. Suggestions from patrons are welcome and will be considered using the same criteria as all other selections.
In accordance with the recommendations of Serving Our Public: Standards for Illinois Public Libraries, the Chillicothe Public Library will strive to allocate not less than 12% of its operating budget on materials for patrons every year. These materials will be selected in a variety of formats including, but not limited to, print, video, sound recording, and electronic media. Each type of material must be considered in terms of its own excellence and the audience for whom it is intended. No single standard can be applied in all cases. Some materials may be judged primarily in terms of artistic merit, scholarship, or value to humanity; others are selected to satisfy the informational, recreational, or educational interests of the community.
Reviews in professionally recognized periodicals are a primary source for materials selection. Standard bibliographies, book lists by recognized authorities, including best-seller lists, and the advice of competent people in specific subject areas may also be used.
The library keeps the collection vital and useful by retaining or replacing essential materials, and by removing, on a systematic and continuous basis, those works that are worn, outdated, of little historical significance, or no longer in demand. Materials which are removed from the library collection may or may not be made available for public purchase at book sales.
The Chillicothe Public Library endeavors to build a collection representing varying points of view. The choice of library materials by users is an individual matter. Responsibility for the reading materials of children and adolescents rests with their parents or legal guardians and the library cannot deny access to library materials to a registered patron on the basis of age.
While a person may reject materials for himself or herself and for his or her children, he or she cannot exercise censorship to restrict access to the materials by others. The library supports intellectual freedom and has adopted the following statements as policy: ALA Freedom to Read Statement, ALA Library Bill of Rights, and the “Freedom to View” statement of the American Film and Video Association. It is therefore unlikely that library material will be reconsidered and ultimately removed from the library.
Requests for reconsideration may be made only by registered patrons of the Chillicothe Public Library District, and shall be made in writing and given to the library director for a written response. Appeals are directed to the Board for the final decision.
Patron Conduct Policy
The Chillicothe Public Library District provides equal and open access to its facilities and resources. While everyone has an equal right to access library services and facilities, no person has the right to interfere with the ability of others to use and enjoy library resources, services, and facilities.
Unacceptable behavior includes, but is not limited to, the following:
- Loud, offensive, or threatening language or disruptive behavior.
- Engaging in illegal activities in the library or surrounding property.
- Soliciting, petitioning, loitering, campaigning for any cause inside the facility or on library
- Theft, mutilation, or vandalism of library property is prohibited.
- Consuming food at the public computer stations.
- Consuming beverages from containers without lids.
- Being under the influence of alcohol or drugs.
- Smoking or use of any tobacco product, including vapor products, or the use of alcohol outside public programs is not permitted on library property.
- Blocking or hindering entry access to the library.
- Harassing patrons or staff verbally or through unwanted attention or actions including, but not limited to bullying, staring, touching, hugging, whistling, gesturing, innuendo, propositions, threats, and electronic messaging.
Additional Rules of Conduct:
- Patrons must be wearing footwear and appropriate clothing when in the library.
- Animals, other than official service animals, or for the purpose of library programming, are prohibited.
- Animals on library property must be on a leash and attended to by their owner.
- Weapons, weapon like objects and firearms are not permitted on library property.
- Children under the age of 8 must be accompanied by a responsible caregiver.
- Restrooms are not to be used as a bathing facility.
- Library telephones are not for personal use. Library staff may make an exception in case of emergencies.
- Cell phones and other electronic devices should be set to silent while in the library.
- Bicycles should be kept locked at the library’s bike rack only.
Safe Child Policy
Parents or legal guardians are responsible for the behavior of their children while they are in the Library, on Library grounds, or participating in Library activities. The Chillicothe Public Library District staff is committed to help children with activities related to the Library. However, Library staff cannot, nor is it their responsibility to serve as baby-sitters, teachers or disciplinarians. The library also cannot and does not assume responsibility for unattended children.
Children under the age of 8 must be accompanied and directly supervised at all times by a parent or other responsible caregiver (caregivers must be 13 or older). When the safety of an unattended child is in doubt, or the parent or responsible caregiver cannot be located, or if the Library is closing, Library staff is authorized to call the police and stay with the child until the police arrive. Under no circumstance will library staff drive an unattended child home.
Children age 8-17 may use the Library unattended by an adult, subject to other Library rules and policies concerning behavior, conduct and demeanor.
The Chillicothe Public Library District will not restrict access to library materials or services to anyone solely on the basis of age. Supervising the use of the library by children is the responsibility of parents or legal guardians, not library staff.
In the event a minor is still at the library 15 minutes after the library closes to the public, the police will be called to pick up the minor. Attempts will be made during that 15 minutes to reach parents but in no instance will staff take minors. The following letter will be sent to the child’s parents or guardians in such instances:
Unattended Children Parental Notification Letter
The Chillicothe Public Library District has recently experienced an incident involving your minor child, ________, where they were on Library grounds unattended by you or a responsible caregiver. A copy of the Library’s Safe Child Policy is enclosed here for your attention. We ask that you review this policy and make every effort to follow it. We do not wish to suspend Library privileges for you or your family, but the safety of children as well as the proper operation of the Library is our first responsibility. If you have any questions regarding this policy or its enforcement, please contact the undersigned.
Board President or Library Director
Chillicothe Public Library District
Service Animals Policy
Chillicothe Public Library District (“library”) strives to provide a safe and welcome environment for everyone. Therefore, in accordance with the Americans with Disabilities Act (ADA), service animals are allowed to accompany their handlers anywhere individuals with disabilities are allowed to enter. Service animals are defined under the ADA as being trained to do work or perform tasks for the benefit of a person with a disability. Pets, therapy dogs, and emotional support animals are not considered service animals under the ADA.
a.) Service animal: A dog or miniature horse that has been individually trained to perform tasks for the benefit of a person with a disability. Tasks may include, but are not limited to, guiding individuals with impaired vision, alerting individuals with impaired hearing to sounds, pulling a wheelchair, or retrieving dropped items. According to the U.S. Department of Justice Civil Rights Division “dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA.” (ADA Requirements: Service Animals found at ada.gov/service_animals_2010.htm)
b.) Partner/Handler: A person with a disability who uses a service animal as a reasonable modification, or a trainer.
c.) Team: A partner/handler and a service animal. The two work as a cohesive team in accomplishing the tasks of daily living.
d.) Trainee: A dog or a miniature horse being trained to become a service animal has the same rights as a fully trained service animal when accompanied by a partner/handler and identified as such.
Responsibilities of the Partner/Handler
Participants and visitors may enjoy full access to the library while accompanied by their service animal providing the following requirements are satisfied:
a.) Partner/Handler responds truthfully to the limited and appropriate inquires that may be made by employees regarding the service animal.
b.) The service animal meets any local registration, vaccination and licensing requirements.
c.) The service animal is housebroken, and in good health.
d.) The service animal is harnessed, leashed or safely tethered at all times.
e.) The service animal is under the partner/handler’s control and behaves properly at all times. The supervision of the animal is solely the responsibility of its partner/handler.
Responsibilities of library personnel
To help create a welcoming environment for all, while ensuring a safe library environment, staff will:
a.) Ask anyone entering the library with an animal the two ADA approved questions:
1.) Is the animal a service animal required because of a disability?
2.) What work or task has the animal been trained to perform?
Staff may not ask about a disability, require special identification card or training documentation for the animal, or ask that the animal demonstrate its ability to perform the work or task.
b.) Allow service animals to accompany the partner/handler at all times and anywhere on the library campus where animals are allowed.
c.) Refrain from distracting a service animal in any way and may not pet, feed, or interact with the animal without the express authority to do so from the partner/handler.
d.) Not separate a partner/handler from a service animal.
Temporary Exclusion of Service Animals
In response to an immediate concern regarding a service animal, library personnel may determine that a service animal must be temporarily removed from the library campus. In those instances, library personnel will a) advise the partner/handler to remove the service animal from the library campus, and b) file an incident report with the Director. The Director will fully investigate all reported concerns to determine if the exclusion should be for an extended period of time, or permanently. The Director will then notify the partner/handler of the decision.
If it is necessary for the service animal to be excluded from the library campus, the library will work towards ensuring the partner/handler receives appropriate reasonable modifications in place of the use of a service animal.
The library accepts no responsibility for care, nor liability for injury to service animal or partner/handler, whether caused by the animal, its partner/handler, another visitor to the library campus, they physical conditions of the library site, or any other circumstance.
The library accepts no liability for damage or injury to others caused by a service animal.
The library accepts no liability for any injuries or property damage, to the service animal, its partner/handler, or others resulting from the library’s failure to enforce this policy or to supervise a service animal.
The library reserves the right to change, modify, or amend this policy at any time.
Photography, Recording, and Video Policy
Persons photographing, videotaping, or recording on library premises have the responsibility for obtaining the necessary releases and permissions from persons who are to be photographed, videotaped, or recorded. Taking photographs or videotaping of a minor, an individual under the age of 18, requires the permission of the minor’s parent or guardian. The library undertakes no responsibility for obtaining these releases.
The library does not permit commercial photography or filming. Any exception requires the express written permission from the Library Director.
Community organizations holding scheduled events or meetings in the library study or meeting rooms may arrange for their own photography or videotaping/recording of their event. Such photography and videotaping is restricted to the space reserved by the group, and the group is responsible for any necessary releases and permissions.
By Library Staff
We often take pictures or shoot videos at library events to use in library publicity materials and on our website. The library reserves the right to document its services and the public’s use of the library. Official representatives of the library may take photographs, videotape, or use other recording devices within the library and at library-related events and activities for library purposes. These photographs and video may be copied, displayed, published (including on any library web presence), and telecast for such purposes as promotion, publicity, and news to inform the public about the library. All such photography/videotaping will be in accordance with library procedures.
If individuals do not wish us to use a picture or video of them or their child, they should tell a library staff member prior to the event.
This policy extends to photographs and filming by library staff for events and programs at both in the library and throughout the community.
Photography, videotaping, or use of other recording devices may not interfere with the provision of library services. Staff will terminate any photography, videotaping, or recording session that appears to compromise public safety or security.
Approved May 29, 2018
Sexual Harassment Policy and Ordinance
Prohibition on Sexual Harassment
It is unlawful to harass a person because of that person’s sex. The courts have determined that sexual harassment is a form of discrimination under Title VII of the U.S. Civil Rights Act of 1964, as amended in 1991. All persons have a right to work in an environment free from sexual harassment. Sexual harassment is unacceptable misconduct which affects individuals of all genders and sexual orientations.
It is a policy of Chillicothe Public Library District to prohibit harassment of any person by any municipal official, municipal agent, municipal employee or municipal agency or office on the basis of sex or gender. All municipal officials, municipal agents, municipal employees and municipal agencies or offices are prohibited from sexually harassing any person, regardless of any employment relationship or lack thereof.
Definition of Sexual Harassment
This policy adopts the definition of sexual harassment as stated in the Illinois Human Rights Act, which currently defines sexual harassment as:
- Any unwelcome sexual advances or requests for sexual favors or any conduct of a sexual nature when:
- Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment,
- Submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual, or
- Such conduct has the purpose or effect of substantially interfering with an individual’s work performance or creating an intimidating, hostile or offensive working environment.
- Conduct which may constitute sexual harassment includes:
- Verbal: sexual innuendos, suggestive comments, insults, humor, and jokes about sex, anatomy or gender-specific traits, sexual propositions, threats, repeated requests for dates, or statements about other employees, even outside of their presence, of a sexual nature.
- Non-verbal: suggestive or insulting sounds (whistling), leering, obscene gestures, sexually suggestive bodily gestures, “catcalls”, “smacking” or “kissing” noises.
- Visual: posters, signs, pin-ups or slogans of a sexual nature, viewing pornographic material or websites.
- Physical: touching, unwelcome hugging or kissing, pinching, brushing the body, any coerced sexual act or actual assault.
- Textual/Electronic: “sexting” (electronically sending messages with sexual content, including pictures and video), the use of sexually explicit language, harassment, cyber stalking and threats via all forms of electronic communication (e-mail, text/picture/video messages, intranet/on-line postings, blogs, instant messages and social network websites like Facebook and Twitter).
The most severe and overt forms of sexual harassment are easier to determine. On the other end of the spectrum, some sexual harassment is more subtle and depends, to some extent, on individual perception and interpretation. The courts will assess sexual harassment by a standard of what would offend a “reasonable person.”
Procedure for Reporting an Allegation of Sexual Harassment
An employee who either observes sexual harassment or believes herself/himself to be the object of sexual harassment should deal with the incident(s) as directly and firmly as possible by clearly communicating her/his position to the offending employee, and her/his immediate supervisor. It is not necessary for sexual harassment to be directed at the person making the report. Any employee may report conduct which is believed to be sexual harassment, including the following:
- Electronic/Direct Communication. If there is sexual harassing behavior in the workplace, the harassed employee should directly and clearly express her/his objection that the conduct is unwelcome and request that the offending behavior stop. The initial message may be verbal. If subsequent messages are needed, they should be put in writing in a note or a memo.
- Contact with Supervisory Personnel. At the same time direct communication is undertaken, or in the event the employee feels threatened or intimidated by the situation, the problem must be promptly reported to the immediate supervisor of the person making the report, a department head, a director of human resources, an ethics officer, the city manager or administrator, or the chief executive officer of the municipality. The employee experiencing what he or she believes to be sexual harassment must not assume that the employer is aware of the conduct. If there are no witnesses and the victim fails to notify a supervisor or other responsible officer, the municipality will not be presumed to have knowledge of the harassment.
- Resolution Outside Municipality. The purpose of this policy is to establish prompt, thorough and effective procedures for responding to every report and incident so that problems can be identified and remedied by the municipality. However, all municipal employees have the right to contact the Illinois Department of Human Rights (IDHR) or the Equal Employment Opportunity Commission (EEOC) for information regarding filing a formal complaint with those entities. An IDHR complaint must be filed within 180 days of the alleged incident(s) unless it is a continuing offense. A complaint with the EEOC must be filed within 300 days. Documentation of any incident may be submitted with any report (what was said or done, the date, the time and the place), including, but not limited to, written records such as letters, notes, memos and telephone messages.
All allegations, including anonymous reports, will be accepted and investigated regardless of how the matter comes to the attention of the municipality. However, because of the serious implications of sexual harassment charges and the difficulties associated with their investigation and the questions of credibility involved, the claimant’s willing cooperation is a vital component of an effective inquiry and an appropriate outcome.
Prohibition on Retaliation for Reporting Sexual Harassment Allegations
No municipal official, municipal agency, municipal employee or municipal agency or office shall take any retaliatory action against any municipal employee due to a municipal employee’s:
- Disclosure or threatened disclosure of any violation of this policy,
- The provision of information related to or testimony before any public body conducting an investigation, hearing or inquiry into any violation of this policy, or
- Assistance or participation in a proceeding to enforce the provisions of this policy.
For the purposes of this policy, retaliatory action means the reprimand, discharge, suspension, demotion, denial of promotion or transfer, or change in the terms or conditions of employment of any municipal employee that is taken in retaliation for a municipal employee’s involvement in protected activity pursuant to this policy. No individual making a report will be retaliated against even if a report made in good faith is not substantiated. In addition, any witness will be protected from retaliation.
Similar to the prohibition against retaliation contained herein, the State Officials and Employees Ethics Act (5 ILCS 430/15-10) provides whistleblower protection from retaliatory action such as reprimand, discharge, suspension, demotion, or denial of promotion or transfer that occurs in retaliation for an employee who does any of the following:
- Discloses or threatens to disclose to a supervisor or to a public body an activity, policy, or practice of any officer, member, State agency, or other State employee that the State employee reasonably believes is in violation of a law, rule, or regulation,
- Provides information to or testifies before any public body conducting an investigation, hearing, or inquiry into any violation of a law, rule, or regulation by any officer, member, State agency or other State employee, or
- Assists or participates in a proceeding to enforce the provisions of the State Officials and Employees Ethics Act.
Pursuant to the Whistleblower Act (740 ILCS 174/15(a)), an employer may not retaliate against an employee who discloses information in a court, an administrative hearing, or before a legislative commission or committee, or in any other proceeding, where the employee has reasonable cause to believe that the information discloses a violation of a State or federal law, rule, or regulation. In addition, an employer may not retaliate against an employee for disclosing information to a government or law enforcement agency, where the employee has reasonable cause to believe that the information discloses a violation of a State or federal law, rule, or regulation. (740 ILCS 174/15(b)).
According to the Illinois Human Rights Act (775 ILCS 5/6-101), it is a civil rights violation for a person, or for two or more people to conspire, to retaliate against a person because he/she has opposed that which he/she reasonably and in good faith believes to be sexual harassment in employment, because he/she has made a charge, filed a complaint, testified, assisted, or participated in an investigation, proceeding, or hearing under the Illinois Human Rights Act. An employee who is suddenly transferred to a lower paying job or passed over for a promotion after filing a complaint with IDHR or EEOC, may file a retaliation charge – due within 180 days (IDHR) or 300 days (EEOC) of the alleged retaliation.
Consequences of a Violation of the Prohibition on Sexual Harassment
In addition to any and all other discipline that may be applicable pursuant to municipal policies, employment agreements, procedures, employee handbooks and/or collective bargaining agreement, any person who violates this policy or the Prohibition on Sexual Harassment contained in 5 ILCS 430/5- 65, may be subject to a fine of up to $5,000 per offense, applicable discipline or discharge by the municipality and any applicable fines and penalties established pursuant to local ordinance, State law or Federal law. Each violation may constitute a separate offense. Any discipline imposed by the municipality shall be separate and distinct from any penalty imposed by an ethics commission and any fines or penalties imposed by a court of law or a State or Federal agency.
Consequences for Knowingly Making a False Report
A false report is a report of sexual harassment made by an accuser using the sexual harassment report to accomplish some end other than stopping sexual harassment or retaliation for reporting sexual harassment. A false report is not a report made in good faith which cannot be proven. Given the seriousness of the consequences for the accused, a false or frivolous report is a severe offense that can itself result in disciplinary action. Any person who intentionally makes a false report alleging a violation of any provision of this policy shall be subject to discipline or discharge pursuant to applicable municipal policies, employment agreements, procedures, employee handbooks and/or collective bargaining agreements.
In addition, any person who intentionally makes a false report alleging a violation of any provision of the State Officials and Employees Ethics Act to an ethics commission, an inspector general, the State Police, a State’s Attorney, the Attorney General, or any other law enforcement official is guilty of a Class A misdemeanor. An ethics commission may levy an administrative fine of up to $5,000 against any person who intentionally makes a false, frivolous or bad faith allegation.
Adopted: January 22, 2018
This policy was drafted using the Illinois Department of Human Rights Sexual Harassment Model Policy and has been modified to conform to Public Act 100-0554.
Special Reserve Fund Policy
WHEREAS , the Board of Trustees of the Chillicothe Public Library District intend in future years to repair, remodel or improve the existing library building and to acquire library materials, electronic data storage and retrieval facilities and other related library equipment in connection with an expansion of the existing library building;
BE IT ORDAINED by the Board of Trustees of the Chillicothe Public Library District that there is hereby established a
SPECIAL RESERVE FUND
PURSUANT TO THE PROVISIONS OF THE Illinois Public Library District Act and that funds shall be accumulated from the unexpended balances of the proceeds received from annual public library taxes.
BE IT FURTHER RESOLVED that there shall be developed and adopted a plan or plans by the Board of Trustees of the Chillicothe Public Library District pursuant to the provisions of the Illinois Public Library District Act for the repair, remodeling or improvement of the existing library building and to acquire library materials, electronic data storage and retrieval facilities and other related library equipment in connection with any planned expansion of the existing building. (Adopted 3/25/06)
Contingency: Funds encumbered during the last months of a fiscal year, whose billing carries over into the next fiscal year, shall be paid up to forty-five (45) days before funds will be transferred to the Special Reserve Fund.
Reviewed August 26 2019
Study Room Use Policy
The Study Rooms can be scheduled in advance for two week intervals. Patrons are asked to please notify the library of any schedule changes or cancellations prior to the reserved time.
If not scheduled, Study Rooms are available on a first come – first served. Please sign in at the Circulation Desk for room assignment.
The Study Rooms are part of the library and their use should not disrupt the daily operations of the library. Loud, disruptive or disrespectful behavior by any user will result in suspension.
Please check with the Circulation Desk if special room arrangements are needed.
Children under 10 years of age must be accompanied by and supervised by and adult while using the Study Rooms. Projects that create clean up burdens for library staff are prohibited.
The Study Rooms cannot be used for personal profit. The library reserves the right to deny requests for usage by any individual/group.