The Chillicothe Public Library District (the “Library”) is established and operated in compliance with the Illinois Compiled Statues. The Library is in compliance with all other federal and state laws that affect library operations, including the American with Disabilities Act, the Fair Labor Standards Act, the Bloodborne Pathogen Standard, the Illinois Accessibility Code, the Open Meetings Act, the Freedom of Information Act, the State Records Act, the Library Records Confidentiality Act and the Drug Free Workplace Act.

The Library is governed by a board of trustees created and maintained in compliance with Chapter 75 of the Illinois Compiled Statues. The Board is responsible for levying taxes, approving budgets and appropriations, adopting policies, ordinances and resolutions, hiring a qualified Library Director to implement policies and carry out the day-to-day operations of the library, evaluate the director, and if necessary, dismiss the director.

The Board of Trustees have written bylaws that outline its purpose, operational procedures, and address conflict-of-interest issues, and reviews these bylaws on a regular basis.  The Board of Trustees meet at least 10 times per year on a regular monthly schedule in compliance with the Open Meetings Act. Written or recorded minutes are kept of each meeting, and when passed, are available for public inspection and retained in compliance with the State Records Act.

The Board of Trustees has a board-approved mission statement, a long-range plan, a disaster prevention and recovery plan, and policies.  The Library is a member of the Reaching Across Illinois Library Systems (RAILS) and participates in resource sharing through interlibrary loan and reciprocal borrowing.  The Library provides access to World Share ILL and participates in the Standards for the Service in Illinois Multitype Systems by fulfilling member library responsibilities.

Providing lifelong learning services to the community of Chillicothe is a primary function of the Library.  As a result, the library shall pursue an active program of leadership and cooperation with other agencies in encouraging the use of significant material representing all points of view and the preservation of historical resources pertaining to the surrounding area.  The library’s materials budget will be allocated to resources that support these roles in accordance with established guidelines.

Adopted June 26, 2017, reviewed August 28, 2022, September 22, 2025

The Chillicothe Public Library District seeks to make our library the cultural hub of our respective community.  Our mission statement challenges library staff to provide timely programming, opportunities for lifelong learning, and to fearlessly explore new opportunities.  As such, the Chillicothe Public Library District Board of Trustees recognizes that from time to time it may be reasonable and beneficial to allow alcohol to be served in our libraries or on District property during fundraising events or during programs of a cultural or educational nature. 

Illinois Public Act 99-0559 States:

Alcoholic liquors may be delivered to and sold at retail in any building owned by a public library district, provided that the delivery and sale is approved by the board of trustees of that public library district and is limited to library fundraising events or programs of a cultural or educational nature. Before the board of trustees of a public library district may approve the delivery and sale of alcoholic liquors, the board of trustees of the public library district must have a written policy that has been approved by the board of trustees of the public library district governing when and under what circumstances alcoholic liquors may be delivered to and sold at retail on property owned by that public library district. The written policy must (i) provide that no alcoholic liquor may be sold, distributed, or consumed in any area of the library accessible to the general public during the event or program, (ii) prohibit the removal of alcoholic liquor from the venue during the event, and (iii) require that steps be taken to prevent the sale or distribution of alcoholic liquor to persons under the age of 21. Any public library district that has alcoholic liquor delivered to or sold at retail on property owned by the public library district shall provide dram shop liability insurance in maximum insurance coverage limits so as to save harmless the public library districts from all financial loss, damage, or harm.

Therefore, the Chillicothe Public Library District Board of Trustees hereby establishes this policy with the following parameters set forth:

I.  When alcohol is allowed

1. The serving of alcohol will only be permitted at District events or at events that are co-sponsored by the District and another entity.
2. The serving of alcohol will not be permitted at any event unless first pre-approved by the Director, in compliance with this policy.
3. Outside groups or individuals conducting a meeting or event at our library are not allowed to serve alcohol while using our meeting spaces unless the event meets the criteria set forth previously.

II.  Where alcohol is allowed

1. Alcohol may be served at pre-approved events held within an enclosed or controlled space, such as a meeting room or conference room or throughout a District facility or its grounds so long as there is a means by which to (1) prevent access to the general public, (2) prevent alcohol from being removed from the premises by attendees, and (3) steps are taken to prevent the sale or distribution of alcohol to persons under the age of 21.

III.  The serving of alcohol

1. Alcohol may be served at pre-approved events by catering staff secured for such purpose by the District.
2. Alcohol may be served at pre-approved events by any library staff member or volunteer who is of legal age and designated by the Director to do so.

IV. Allowable event types 

1. Approved events may include but will not be limited to fundraisers, book discussion group meetings, programs discussing alcohol within the cultural heritage of a group, or educational programing intended to broaden the understanding of a topic relating directly or indirectly to alcohol.  

V. Liability Insurance 

1. The Illinois Liquor Control Act of 1934 [235 ILCS 5/6-21(a)] requires the Illinois Comptroller to determine each year the liability limits for causes of action brought under the Act. 
2. Per Illinois Public Act 99-0559, when serving alcohol, the District must provide liability insurance with a coverage limit that saves harmless the District from all financial loss, damage, or harm under the maximum liability limits set forth in the Illinois Liquor Control Act of 1934.
3. The District’s liability insurance coverage is determined annually. The Director shall ensure that said liability insurance meets the parameters set forth in this policy before approving any programs or events where alcohol is to be served.         

VI.  General Rules and Restrictions

1. All rules put forth in other District policies shall remain in effect during events where alcohol is served.  This includes but is not limited to the Meeting Room Policy, the Patron Behavior Policy, and the Personnel Policy.
2. Purposely deceiving District staff in order to unlawfully gain access to an event where alcohol is served is a crime and will be reported to the proper authorities.

This policy is not all-inclusive; approval of individual situations not described here will be determined by the Director.  Waiver of any prohibitions in this policy may be requested by written application directed to the Library Board of Trustees.

Adopted February 25, 2019, amended October 24, .2022, reviewed September 22, 2025

The Library reserves the right to limit, refuse, and/or ban any patron from using library equipment, including, but not limited to public computers. Use may be limited to patrons in good standing, i.e. all fines have been paid, all overdue materials have been returned, and any lost materials have been paid for. 

Copyright laws forbid duplication of copyrighted software and recordings. The Library restricts the use of personal software on library computers.

Cost for printing materials from the computer are $0.10 (ten cents) per page for black and white copies and $0.50 (fifty cents) per page for color copies (if available). No exceptions will be made to this fee, even if you supply your own paper.

Internet Use Policy

While Internet service is provided on Library computers, the Library makes no guarantee that Internet service will be available at any given time. 

Patrons are to read and abide by the Equipment & Computer Use Policy.  The Library reserves the right to restrict computer use based on violation of this Policy.

Library Internet computers are available for use on a first-come first-served basis. 

Use of computers is limited to one person per computer at a time. Exceptions may be granted by library staff.

The Library may use software to manage patron sessions on the computers. 

The library may impose time limits to control wait periods.

Parents are responsible for their children using Library Internet computers. The library is not responsible for the content of any materials accessed through the Internet. Parents or guardians, and not the library or its staff, are responsible for the information selected and/or accessed by their children. Parental supervision of children searching the Internet is advised.

Use of headphones is permitted at Library computers, however, you must maintain a volume low enough not to disturb others. Those not following these guidelines will be forfeit their session for the day.  

Inappropriate use of the Internet may result in suspension or revocation of Internet use.

The following activities are unacceptable:

• Use of the Internet for any purpose that results in the harassment of others.
• Destruction of, damage to, or unauthorized alteration of the library’s computer equipment, software, or security procedures.
• Downloading any software.
•  Viewing or transmitting a source that contains lewd, obscene, and/or pornographic material.
• Participating in and/or observing a chat and/or instant messaging session that contains lewd, obscene, and/or pornographic material.
• Copying a program from the hard drive for personal use. Note, this is a violation of federal law.
• Introducing viruses into the library’s software, databases, or e-mail in any way, rearranging the computer desktop, or harming any library computers, networks, software, or automation systems in any way.
• Violating federal, state or local laws, including the transmission or receiving of child pornography or harmful material, fraud, or downloading copyrighted material.

Any violation of this policy may lead to suspension of library privileges.

The Library also provides a wireless network (wifi) for public use. Appropriate use of this network is subject to the same rules as use of the library’s computers.

Revised 2019, Reviewed 2022, updated 2023, 9.22.2025

The Chillicothe Public Library District provides public space for displays of local artwork and collections of items. Local residents, organizations, collectors and amateur artists are invited to apply for consideration. Exhibits may consist of the work of an individual or a group.

Prospective exhibitors must submit an Exhibit & Display Request form and may be asked to provide access to samples for review. Please note that submission of the form does not guarantee selection of a display.

Displays are selected on the basis of:

• General interest and wide appeal
• Timeliness (holidays, celebrations, etc.)
• Artistic, historic or local merit

Main Lobby Display Case

The library provides a locked exhibit cases suitable for display of small items and collections. Located centrally in the main lobby, the case measures 60” wide by 16.5” deep by 42” high and has four glass shelves, one of which is adjustable.

Public Meeting Room Walls

The walls of the Public Meeting Room can accommodate 2D exhibits. Measurements of display space are as follows:

South wall sections: 45.5” high X 34.5” wide, 45.5” high X 82.5” wide, 45.5” high X 158” wide

North wall sections: 45.5” high X 101.5” wide, 45.5” high X 160” wide, 45.5” high X 110” wide

The surface is carpet over drywall. This room is used frequently for library events and for private events, and exhibits are unmonitored.

Other Library Spaces

From time to time, other library spaces may be available for exhibits at the discretion of the library director. 

General Rules and Guidelines  

• All age groups use the library on a regular basis. Proposed exhibits should be suitable for viewing by all ages.
• Exhibit space may not be used for commercial purposes, advertising or political campaigns. Prices may not be affixed to displayed items.
• Exhibitor’s name will be made available to the public upon request. If an exhibitor wishes to provide their contact information to the public, they may do so.
• Preference is given to library-sponsored exhibits and to applications from residents of Chillicothe.
• All applicants will be required to complete the Exhibit & Display Request Form.
• The library will not assume any liability for damage, loss or theft of displays.
• The library does not advocate or endorse the viewpoints of exhibits and exhibitors.
• Items of high value or extreme delicacy are generally not selected.
• Exhibits may not be scheduled more than one year in advance.
• Unless otherwise arranged, exhibits may be set up on the first day of the month and must be removed by the last day of the month during library hours. 
• Setup and take-down must be done by the exhibitor; library staff will not assist with setup or removal. The library cannot provide storage space for display items. 
• Exhibits must present no fire, safety or personal hazard.
• Exhibitors must supply any needed easels, props, fasteners, etc.

Adopted May 28, 2019, Reviewed August 29, 2022, Revised February 20, 2026.

Purpose

To articulate the principles, policies, and criteria that guide the staff in selecting materials to develop responsive collections for the library system and to inform the public on these principles and selection standards used by the Chillicothe Public Library District.

Commitment

We are committed to providing easy access to books and information for all ages through responsive professionals, engaging programs, and state-of-the-art technology in a safe and friendly environment.

Chillicothe Public Library District prioritizes a commitment to equity ensuring that all members of the community have equitable access to library services and programs. Diversity and inclusion are about respecting, understanding, honoring, and welcoming all members of the staff and community into the library. Decisions about hiring, collection development, policies, and programming are made with a lens of equity, diversity, and inclusion.

Principles

The Chillicothe Public Library District Materials Selection Policy is based on the following principles:

Materials are selected which provide for the interest, information, enlightenment, entertainment, education, development, and enrichment of all library customers, within budgetary constraints and availability of materials.

The freedom to read, along with the freedom to hear and to view, is protected by the First Amendment to the Constitution of the United States. This freedom, essential to our democracy, will be upheld, supported, and defended in the selection and accessibility of all library materials. In this regard, the Library upholds the principles of the American Library Association’s Library Bill of Rights, Freedom to Read, Freedom to View, Statement on Labeling, and Intellectual Freedom Statement.

The library staff does not serve in loco parentis. It is the parent(s), and only the parent(s), who may restrict their children, and only their own children, from access to library materials. Responsibility for children’s reading rests with their parent(s) and/or legal guardian(s). Selection will not be inhibited by the possibility that materials may inadvertently come into the possession of children.

Policy

The following policies apply in regard to materials selection, maintenance, and accessibility. 

Materials Selection

The library’s collection is one that is intended to be current, useful, and circulating.  Library staff trained in collection development adhere to the libraries goal of providing exceptional materials in various formats for our community.  Quality is pursued by applying professional discretion and standards established by the library profession and through the use of appropriate selection aids, including book reviews, and best seller lists.

Collection diversity is pursued by attempting to meet the needs of all ages, backgrounds, and educational levels, by providing as many subject fields as possible, and by providing multiple perspectives on both popular and unpopular topics.  The Library’s collection represents industry accepted equity, diversity, and inclusion topics.  Materials currently provided by the Library include physical books, audiobooks, compact discs, magazines, newspapers, video games, board games, along with digital and streaming platforms.

Criteria

Library materials, whether purchased or donated, are subject to the criteria listed below. An item need not meet all of these standards to be included in the Library’s collection:

• Public interest or demand
• Relevance to the community
• Contemporary significance
• Readability and style
• Treatment of subject for intended audience
• Artistic excellence
• Suitability of the format for library use
• Creative, literary, or technical quality
• Cost
• Availability from our contracted vendors
• Reviews in the professional journals and popular media
• Professional or literary reputation of the author, publisher or producer
• Circulation of similar material
• Relation to existing collection and other materials on the subject

Materials missing or withdrawn from the Library’s collection are not automatically replaced. The decision to replace items is based on the following criteria:

• Availability of other copies or editions in the collection
• Public interest
• Adequacy of coverage in the subject area
• Circulation of withdrawn or missing item
• Cost
• Availability from our contracted vendors

New and/or emerging formats will be considered when appropriate.  

Periodicals and newspapers are retained in print form for a period of six-months, or as space allows. 

Microform and electronic formats are retained in perpetuity.    

The Library will accept gifts with the understanding the gifts of materials will be added to the collection only when they meet the same standards required of purchased materials. Gift materials, which do not meet those standards, are out-of-date, unneeded duplicates, or in a format unsuitable for library use may be used for book sale events, or recycled. A letter for tax purposes will be sent to the donor if requested at the time of donation. Whenever a gift is no longer needed or useful, it will be disposed of in the same manner as materials purchased.

Any member of the Chillicothe Public Library District community has the right to request reconsideration of library materials. To make a request, please complete and submit a Request for Reconsideration Form. The Director, with other appropriate staff, will review the material in question. The Director will then make a decision and send a response to the requestor stating the reasons for the decision.  If the individual is not satisfied with the decision, a written appeal may be submitted to the Board of Library Trustees. The decision of the Board is final.

Furthermore, the Library abides by the provisions outlined in P.A.103-0100 which ensures free and open access to information by prohibiting the unwarranted banning, removal, or restriction to access of any and all library materials.

Approved 2015, Amended 2019, 2022, 2023, 2026

The Chillicothe Public Library District welcomes use of its Public Meeting Room (“PMR”) by persons or organizations for informational, educational, cultural, and civic meetings. With prior approval, the PMR may be rented to individuals for private events such as anniversaries, birthday parties, and funeral dinners.

The PMR is available to rent for an hourly fee. Anyone wishing to use the PMR is required to fill out a Meeting Room contract, and provide the appropriate fees and deposits at the time of submission.

No entrance fee may be charged, no collection may be taken, and no purchase may be required of those attending events in the PMR.

Use of the PMR does not constitute the Chillicothe Public Library District’s endorsement of viewpoints expressed by the applicant or program participants. Advertisements or announcements implying such endorsements are not permitted.

The library prohibits discrimination based on race, color, national origin, ancestry, religion, disability, age, sexual orientation, gender identity, parental status, marital status, military discharge status, or source of income.

Failure to comply with Library policy or meeting room use guidelines may result in the denial of subsequent requests for meeting room use.

Library and Library co-sponsored activities and programs are given priority in the scheduling of the PMR. The Library reserves the right to cancel or reschedule any scheduled meeting arrangements with reasonable notice to the applicant.

Use of the PMR shall not hinder the public’s use of the Library in any way. Examples of such disruptions include, but are not limited to:

• Excessive size or noise
• Excessive technology assistance
• Activity outside the meeting room
• Any other disturbance that violates the Public Use Policy

The PMR may be reserved up to 90 days in advance. Room requests will be reviewed within 24 hours of submission during routine library hours.

Programs involving animals, food preparation and distribution, health fairs with medical screenings, and physical activity may require additional insurance on the part of the applicant. Applicants should discuss such events with the Circulation Manager, or Library Director prior to applying for a room reservation.

The number attending a meeting may not exceed the established capacity of the room: 143 without tables or chairs, or 72 with tables and chairs.

Organizations may not use the library as a mailing address, nor may library personnel be asked to take reservations or attendance for organizations using the meeting room.

All press releases, promotional materials and other forms of publicity must be approved by an authorized library staff member at least seven days before publication or distribution and must contain the following disclosure: “This is not a Chillicothe Public Library District sponsored program.” Failure to comply with the approval process or to include the above statement may result in cancellation of reservation with no refund.

The Library is not responsible for any accidents that may occur on library property to individuals attending programs or meetings in the Library. Meeting room space users will be held responsible for any accidents that occur. Meeting room space users will be held responsible for any damage to the Library’s buildings, grounds or equipment because of negligence or
misconduct.

The Public Meeting Room is available to the public only during open library hours. Events must be scheduled to begin and end within these hours.
Mon: 9am- 4pm
Tues, Wed & Thurs: 9am-7pm
Fri: 9am-4pm
Sat: 9am-3pm

Adopted April 22, 2024, Updated May 27, 2025

Obtaining and Using a Library Card

Any person who lives or owns taxable property within the Chillicothe Public Library District may obtain a Chillicothe Public Library card by applying in person at the library.  Proof of residency is required, and may be fulfilled by showing State issued photo ID with current address, or by providing a recent bill addressed to the resident.  If either of those options are not possible, a post card can be mailed to the patron for a small fee, which can be returned once received as proof of residency.  

To obtain a juvenile card (issued to those under age 18), an adult who is responsible for the child applying for the card must agree to accept responsibility for the items checked out using that card.

You must apply for, carry, and use your own library card, unless written permission to share your account with other family members has been filed with the library.  It should be noted however, that the library card holder remains responsible for any activity on their card.  Parents may check out materials on behalf of children age 18 and younger using the child’s card. If you lose your library card, please contact Circulation Services immediately.  Lost cards can be replaced for a $2 fee.  

Nonresident cards may be issued for a fee of $108.32 and are effective for one year. The nonresident card fee is calculated using the general mathematical formula allowed by Illinois law, is reviewed annually, and may change each year on July 1.

Loan Periods and Limits

Item Type	Check out Period	Limit
Books	4 weeks	50
CDs/Audiobooks	4 weeks	5
Magazines	4 weeks	5
DVDs/Blurays	4 weeks	5
Video Games	4 weeks	2
Board Games/Kits	4 weeks	2
Equipment Items	4 weeks	1

All items are subject to a one-renewal limit. Equipment items can not be renewed.

Fines and Fees

CPLD stopped assessing fines for overdue items in January of 2021. However, fees for lost or damaged goods still apply. Items not returned in a timely manner are considered “lost” at 30 days past the due date. Fees for the full replacement value will be automatically charged to patron accounts. These fees may be reversed once the item is returned in good
condition.

Claims Returned

If a patron claims an item is returned, but the item cannot be located, the item will be marked as “claims returned.” If an item is later found at the library, the “claims returned” status will be removed. If the item is later returned by the patron, it shall be treated as a normal overdue item.  After 3 “claims returned” items are posted to a patron’s record, additional “claims returned” items will be treated as lost items and the patron’s account will be charged for replacement.

Failure to Return Library Materials / Pay fines and fees

Failure to return library materials or to pay charged fines and fees may result in collections proceedings. Theft of or failure to return library materials will be prosecuted to the full extent of the law. Patrons will be responsible for any collection and/or court cost incurred by the library in its efforts to secure the return of material or payment of fines.

Rights of Borrowers

Pursuant to the American Library Association’s Library Bill of Rights, which states, in part, “A person’s right to use a library should not be denied or abridged because of origin, age, background, or views,” the Chillicothe Public Library District will not limit the use of any library material or service by any cardholder.

Furthermore, the Chillicothe Public Library District will not restrict access to library materials or services to anyone solely on the basis of age. Supervising the use of the library by children under the age of 18 is the responsibility of parents or legal guardians, not library staff. For library privileges, patrons age 18 and older are considered adults under library policy and Illinois Library privacy laws.

The checkout of library materials and use of certain online resources is a privilege extended to cardholders in good standing. This extends to reciprocal borrowers and those holding a valid library card from any Illinois library, except where prohibited by contract (such is the case with certain online resources). Any person has the right to use library materials and resources within the library itself, except where prohibited by contract (such is the case with certain online resources).

Patron Privacy

Pursuant to the Library Records Confidentiality Act, library staff may not share identifiable patron account information with anyone without the account-holders expressed permission. This includes information concerning spouse’s accounts and accounts of children age 16 and older. Examples of such information include: items currently or previously checked out, items on hold, fines, and other patron activities.

Library Programs

Any person may attend library programs held at the Chillicothe Public Library District regardless of cardholder status or home library. Prizes for certain programs may be limited to Chillicothe Library cardholders when specified.

Internet Use

The Chillicothe Public Library District provides Internet access via an open WiFi connection for personal devices and via library computers designated for public Internet use. Access to the Library’s Internet connection is subject to the Equipment and Computer Use Policy.

Other Library Services

Fax: 25 cents per page. International faxing available at a rate set by the international calling rates.

Photocopy and Printing: 10 cents per page for standard B&W printing, 50 cents per page for color printing.

Notary Public:  No charge.

Proctoring Services:  By appointment; No Charge.

Revised 9/23/2019, 2/22/2021

The Chillicothe Public Library District provides equal and open access to its facilities and resources. While everyone has an equal right to access library services and facilities, no person has the right to interfere with the ability of others to use and enjoy library resources, services, and facilities.

Patron Behavior:

The Chillicothe Public Library District provides equal and open access to its facilities and resources. While everyone has an equal right to access library services and facilities, no person has the right to interfere with the ability of others to use and enjoy library resources, services, and facilities.

Patron Behavior:

Unacceptable behavior includes, but is not limited to, the following:

• Loud, offensive, or threatening language or disruptive behavior.
• Engaging in illegal activities in the library or surrounding property.
• Soliciting, petitioning, loitering, campaigning for any cause inside the facility or on library property.
• Theft, mutilation, or vandalism of library property is prohibited.
• Consuming food at the public computer stations.
• Consuming beverages from containers without lids.
• Being under the influence of alcohol or drugs.
• Smoking or use of any tobacco product, including vapor products, or the use of alcohol outside public programs is not permitted on library property.
• Blocking or hindering entry access to the library.
• Harassing patrons or staff verbally or through unwanted attention or actions including, but not limited to bullying, staring, touching, hugging, whistling, gesturing, innuendo, propositions, threats, unauthorized filming/recording, and electronic messaging.

Additional Rules of Conduct:

• Patrons must be wearing footwear and appropriate clothing when in the library.
• Animals, other than official service animals, or for the purpose of library programming, are prohibited. 
• Animals on library property must be on a leash and attended to by their owner.
• Weapons, weapon like objects and firearms are not permitted on library property.
• Children under the age of 8 must be accompanied by a responsible caregiver.
• Restrooms are not to be used as a bathing facility.
• Library telephones are not for personal use. Library staff may make an exception in case of emergencies.
• Cell phones and other electronic devices should be set to silent while in the library.
• Bicycles should be kept locked at the library’s bike rack only.

Law enforcement may be called to intervene in instances where individuals refuse to follow this policy.

Violation of this policy will lead to disciplinary action which can include suspension of library privileges. 

Approved 2015; Revised 2019; Updated November 28, 2022, June 26, 2023

The library has a significant interest in maintaining an environment that allows patrons to freely and safely access library information and resources.  This significant interest requires the library to maintain policies that protect the privacy of its patrons and staff members and ensures their freedom from harassment, intimidation, and threats to their safety and well-being.  In order to provide appropriate safeguards against such behavior and enforce policies and procedures addressing that behavior when it occurs, the library has adopted the following policy regarding the taking of photographs or videos inside the library building.  This policy supersedes any previous version.

 General Policy

Permission is not required for taking photographs or videos in public areas of the library building for personal, noncommercial use if no tripods, lights, or other specialized equipment is used.  However, there may be library locations and/or exhibition areas where the taking of photographs or videos is restricted or prohibited (i.e. restrooms, special use rooms, child care areas, staff-only areas).  If tripods, lights, or other specialized equipment is to be used, requests must be made at least 48 hours in advance.  Persons taking photographs and videos shall not: a) compromise a patron or staff member’s right to privacy, b) harass, intimidate, or threaten a patron of staff member, or c) block library aisles, walkways, stairwells, doors, or exits.

Exterior Photography and Videos

Taking photographs and videos outside of the library building and/or of the library grounds does not require permission.  However, the activity may not impede the ingress or egress of patrons or staff to or from the library building.

Commercial Photography and Videos

The library may permit use of its facilities for the taking of commercial photographs or videos if the project does not interfere with the mission of the library and is in accordance with the rest of this policy.  The library will charge a fee to offset costs incurred by the library to provide access to the facility and prior permission must be sought at least one week in advance.

Photography and Videos of Materials and Resources

The library permits the taking of photographs and videos of its publicly-available collections.  However, patrons are solely responsible for obtaining consent or other permission when taking photographs or videos of copyrighted materials.

Library Photography, Videos, and Recording

The library may sometimes take photos, videos, and audio recordings at the library to use in its publicity materials and on its website and social media sites.  The library reserves the right to document its services and the public’s use of the library building and grounds.  These photographs, videos, and audio recordings may be copied, displayed, televised, and published (including on any library website, social media site, or print materials).  Any individual that does not wish the library to use a photograph or video of them or their child should inform a library staff member prior to or while such photographs or videos are being taken.

Library Board Meetings

Pursuant to Section 120/2.05 of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), any person may record the proceedings of the Library Board and other meetings required by the Act to be open to the public.  The recordings may be made by tape, film or other means and shall not disrupt the meeting or create a safety hazard.

Liability

Persons involved in taking photographs or videos are solely liable for any injuries to persons or property that result from their activities on library property.  They also have sole responsibility for obtaining all necessary releases and permissions required by law from persons who can be identified in any photograph or video or for copyrighted materials.  The library undertakes no responsibility for obtaining these releases or permissions.

Right Subject to Compliance with Policy

The library reserves the right to ask any individual or group violating this policy to cease the taking of photographs or videos.

Approved October 24, 2022, revised February 2026

Security Camera Policy

The Chillicothe Public Library District uses security cameras to help document events involving the safety and security of Library users, staff, and property. The security camera installation consists of dedicated cameras which may provide real-time surveillance through a video management system. The primary use of security cameras is to discourage inappropriate and illegal behavior and to enhance the opportunity to apprehend offenders. Library use is governed by the policy established by the Library Board of Trustees and any applicable rules or regulations adopted by the Library. The Library Director as the executor of the policy for the Board of Trustees has discretion in determining what use is “in the best interest of the Library” and is authorized to act accordingly, including limiting the use of the building and services by individuals whose activities interfere with Library operations, adversely affect public safety, or cause public disturbances. The Board of Trustees may modify, amend or supplement this policy, as it deems necessary and appropriate.

Signage

The Library shall post and maintain signs giving notice of the use of security cameras for monitoring and recording activity in public areas of the Library property.

Camera Location

Cameras are located to view service desks, exits, and areas prone to theft, vandalism or other activity that violates Library policy or criminal law. In no event shall cameras be located in areas where patrons and/or staff have a reasonable expectation of privacy such as restrooms or areas designated for breast feeding.

Access to digital images

Video data is recorded and stored digitally. Recorded data is considered confidential and secure. Access to live feeds of images is available to staff at services desks in order to monitor current activity. Access to recorded video data is limited to the Library Director, or staff designated by the Director.

Retention

Recordings shall be kept for approximately 30 days with the exception of appropriate still shots or selected portions of the recorded data relating to specific incidents. These shall be retained for one year after the incident. The storage media shall be kept in a secure area.

Law Enforcement & Patron Privacy

Video surveillance records are not to be used directly or indirectly to identify the activities of individual Library patrons except as viewed in relation to a specific event or suspected criminal activity, suspected violation of Library policy, or incidents where there is reasonable basis to believe a claim may be made against the Library for civil liability. Authorized individuals may use a still shot or selected portions of recorded data to request law enforcement review for assessing the security risk of a specific individual or for investigating a crime on library property.

Video data will be made available to law enforcement officials or agencies upon written request. The Library shall retain a copy of the request. Recorded data will be accorded the same level of confidentiality and protection provided to library users by Illinois state law and the Library’s policies with respect thereto.

Disclaimer of Liability

Any patron or staff member shall be given a copy of this policy regarding use of the security cameras upon request. The Library disclaims any liability for use of the video data in accordance with the terms of this policy, given that the Library is a public facility and the security cameras shall be limited to those areas where patrons and/or staff have no reasonable expectation of privacy.

Damages & Liability

Any individual using the Library shall be held responsible for willful or accidental damage to the Library’s building and collections caused by the individual in accordance with the Library Conduct Policy.

Approved May 29, 2018, Reviewed October 24, 2022

Statement of Purpose

To outline the guiding principles used when developing and offering library programming both on and off site.

Policy

The Chillicothe Public Library District offers programs to expand the visibility and engagement of the Library in the community, as well as support the Library’s mission: 

“The library enriches lives, builds community, and encourages success by bringing people, information, and ideas together.”

Programs are sometimes presented in cooperation with other agencies and institutions. Sponsorship or co-sponsorship of Library programs requires a mutually beneficial agreement between the Library and the sponsoring organizations. 

Sponsorships include, but are not limited to:

• Financial support
• Staffing support
• Facility use

External organizations or individuals partnering with the Library on programs must coordinate promotional efforts with the Library.

Library staff may use, but are not limited to, the following criteria in program planning:

• Connection to library mission, service goals, and overarching program objectives
• Community needs and interest
• Presentation quality and treatment of content for intended audience
• Presenter background/qualifications/reputation
• Availability of program space – both physical and virtual
• Budget and staffing considerations
• Connection to other community programs, exhibits, or events

Requests from individuals to present Library programs are considered using the above criteria. Community members may submit program suggestions or proposals, but Library staff reserve the right to determine which programs and events are scheduled. The Library’s philosophy of open access to information and ideas extends to its programming by welcoming a broad spectrum of opinions, viewpoints, and ideas. Presenters are chosen for their proven or unique expertise and public performance experience. Library sponsorship of a program does not constitute an endorsement of the program content or the views expressed by the participants or speakers.

Library-sponsored presentations are to be free of solicitations, sales pitches, or proselytizing unless prior authorization from the Library is given. No goods or services may be solicited or sold during the program or event, with limited exceptions and prior authorization, such as books or music at author or performer events. The Library does not offer programs of a commercial nature, including, but not limited to: presentations offered for free but with the intention of soliciting future business. 

Library programs may occur on-or off-site. 

Booking a Library meeting room does not constitute a Library-sponsored program.

The Library affirms and supports its patrons’ freedom and responsibility to choose which programs they attend according to their needs, individual tastes, or family values. Patrons should apply those criteria to their attendance of Library programs only for themselves and should not restrict nor interfere with other patrons’ freedom to attend programs in any way. 

Programmers may offer programs that meet the needs of the community even when

they may present views contrary to the personal beliefs of staff members, Library trustees, community organizations, or individuals. The Library offers programs for all members of the community; however, staff may establish additional restrictions for specific programs based on age, grade, or other relevant factors. This information is included in publicity about those programs. Some programs may be restricted by room capacity, minimum or maximum attendance requirements, or residency. Depending on factors, such as the type of activity or location of event, some programs may require signed waivers. In limited circumstances, Chillicothe Public Library District cardholders may be given registration preference due to demand and capacity limitations. Restrictions will be noted in advance of the program.

Groups

Due to room capacity and staffing limitations, any groups (including but not limited to preschools, schools, day care centers, senior centers, etc.) wishing to attend will only be admitted if there is space available at the time of the program. Scheduled tours, visits, and story times are available to groups upon request and dependent on scheduling and staffing availability.

Cancelled Programs

Programs may be canceled for a number of reasons, including, but not limited to: severe weather, absence of the presenter, or low registration. In the event a program is canceled, efforts will be made to notify registered participants and to let the public know. Canceled programs are not automatically re-scheduled.

Special Accommodations

Programming practices adhere to the Americans with Disabilities Act (ADA) and the American Library Association’s Bill of Rights. ADA accommodations by request for programs are available, and should be arranged by contacting the Library Director or Department Head at least 10 business days prior to a scheduled program.

Recording of Programs

Limitations to photography and videography may apply at programs and events based upon contract and copyright restrictions with the presenters. Attendees should discuss their desire to photograph or record a program or event in advance with the appropriate library staff.

Library staff may also photograph or otherwise record Library programs for promotional purposes.

Other Limitations

Everyone attending Library-sponsored programs is subject to all other Library rules, regulations, and policies, including, but not limited to, the Patron Behavior Policy. The Library reserves the right to suspend or revoke permission to attend Library-sponsored programs for any violation of Library policies, rules, or regulations. An individual wishing to file an appeal for any suspension of privileges shall submit it to the Library Director in writing within 10 days of receiving the suspension. The Library Director will respond in writing.

Adopted April 22 2024

The Chillicothe Public Library District Board of Trustees welcomes public comments at its meetings. All of our meetings are conducted in compliance with the Illinois Open Meetings Act, which requires board meetings be open for public observation.

Each agenda includes time at each meeting for public comments. In order for the Board of Trustees to fulfill its obligation to complete the scheduled agenda in a timely manner, a maximum of 30 minutes of public participation will be permitted at each meeting when the public is present.

All visitors are required to sign in prior to the call to order. If a visitor wishes to speak to the Board of Trustees during the public comment section of the agenda, he/she must complete the required form and present it to the Board President prior to the start of the meeting. Completing this form will insure everyone who wishes to speak has the opportunity to do so. The speakers will be recognized in the order in which they sign in.

Each speaker will be given five (5) minutes to share her/his views with the Board of Trustees. If more than six people wish to speak, the 30 minutes allowed will be divided equally among all the speakers. The Secretary and/or Recording Secretary will monitor the allotted time. The Board has the right and responsibility to maintain its agenda.  The Board President will call on speakers one at a time.

The speakers are asked to address the board by first stating their names, and their views/ concerns/questions. If a resident wishes to share additional comments, they may schedule an appointment with the Library Director, who will then present a summary of that meeting to the board of trustees. If there are many residents concerned about an unresolved issue, the board may schedule a special meeting to address the issue.

Should items introduced by visitors not appear on the agenda, and be characterized as specific complaints in respect to library operations, it shall be board policy to allow the Library Director or Board members time to research the circumstances surrounding the dispute, especially if this meeting is the first the staff has heard of the matter.  To avoid Illinois Open Meetings law violations, the dispute will be tabled to appear on the next month’s meeting agenda.  After discussion at the next board meeting the Board will respond to the person making the complaint in writing within 10 business days.

Comments should not include discussion of personnel matters. These matters should be brought directly to the attention of the Library Director, unless the matter is regarding the Library Director in which case the matter should be brought to the attention of the Library Board President.

Proper and polite behavior is expected of all participants, in the event the Board deems the conduct of the public speaker to be impolite and disruptive the public comment session can be called to an end by the President, or President pro-tem.

The meeting agenda will be given to the public present. Other documents can be requested through the Freedom of Information Act after the meeting. Request forms are available at the circulation desk or on the library’s website. Open meeting minutes will be available on the website within one week from the date of their approval.

Public Bodies, like the library, may enter into Executive Session regardless if such disclosure is on the regular agenda; however, the body must specify under which exception(s) they will be separately convening to discuss (see attached list of exceptions).  When this occurs, the public will be asked to exit the meeting room, even if Public Comment time has not expired, until that time when the Board enters back into regular session.

The Board of Trustees appreciates all who participate in open and orderly meetings.

Exceptions Permitting Closed Sessions*

2(c)(1)  The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

2(c)(2)  Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.

2(c)(3)  The selection of a person to fill a public office, as defined in the Open Meetings Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinances.

2(c)(4)  Evidence or testimony presented in open hearing, or in closed hearing where specifically authorized by law, to a quasi-adjudicative body, as defined in the Open Meetings Act, provided that the body prepares and makes available for public inspection a written decision setting forth its determinative reasoning.

2(c)(5)  The purchase or lease of real property for the use of the public body.

2(c)(6)  The setting of a price for sale or lease of property owned by the public body.

2(c)(7)  The sale of purchase of securities, investments, or investment contracts.

2(c)(8)  Security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff the public or public property.

2(c)(11)  Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

2(c)(12)  The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act, if otherwise the disposition of a claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the public body or any intergovernmental risk management association or self-insurance pool of which the public body as a member.

2(c)(15)  Professional ethics or performance when considered by an advisory body, appointed to advise a licensing or regulatory agency on matters germane to the advisory body’s field of competence.

2(c)(16)  Self-evaluation, practices and procedures or professional ethics, when meeting with a representative of a statewide association of which the public body is a member.

2(c)(21)  Discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06 of the open Meetings Act.

*  The exceptions listed are those applicable to public libraries in the words of the statute.  Other exceptions may apply to other forms of governmental bodies.  Although stricken by statutory amendment, we believe a constitutional exception continues to exist permitting closed session to consult with an attorney on privileged matters. 

Adopted March 27, 2023

The Board of Trustees, Administration and Staff of Chillicothe Public Library District acknowledge that registered sex offenders live within the communities that we serve.

Public libraries are recognized as a community gathering place and a primary point for information of all kinds to be disseminated to the public. Chillicothe Public Library District acknowledges that the right to some level of access to a public library is constitutionally protected under the First Amendment right to receive information. To that end, all individuals are welcome in our library, provided that in doing so they do not violate the law or any library policies/procedures.

Like many other states, the State of Illinois enacted the “Sex Offender Registration Act” [730 ILCS 150/1, et seq.] which requires all persons adjudicated sexually dangerous who are later released, or found to be no longer sexually dangerous and discharged, to register with proper local law enforcement authorities so that their whereabouts are known by these authorities. The “Sex Offender Registration Act” also prohibits child sex offenders from residing within 500 feet of a school, park, playground or other facility providing services exclusively to persons under the age of 18. As public libraries do not provide services exclusively to persons under the age of 18, registered sex offenders in Illinois can live within 500 feet of a public library.

Areas of Access Within Chillicothe Public Library District facilities
Whenever a registered sex offender wishes to enter the library facility, they need to be aware of the following limitations with regard to where they can go, and what they can take part in while on library property.

Registered sex offenders may not:

• Loiter or linger outdoors on library property.
• Loiter or linger in stairways or elevators or any other common areas of the library
• Be present in any areas of the library facility that are primarily for the use of minors, including but not limited to the Children’s Department as a whole, any story time room or room being used for children’s programming, restrooms constructed near the Children’s Department and primarily intended for use by children, or young adults.
• Attend library programming whose audience can be reasonably expected to contain minors.

Registered sex offenders may:

• Visit library collection areas intended for adults
• Use a public computer – however, registered sex offenders will not be allowed to utilize public access computers located in the Children’s Department
• Request and receive quality adult reference service, place holds on library materials, check out materials with a library card in good standing, and otherwise receive access to library information.
• Attend library programming intended exclusively for adults.

If they are the parent or legal guardian of a minor child (with proper documentation of this), a registered sex offender may accompany that child into areas of a library facility that are primarily for the use of minors, into programs intended for minors, etc. so long as abuse is not suspected and the minor remains with the registered sex offender the entire time.

Expectations of Chillicothe Public Library District Staff
With regard to staff knowledge of use of public library facilities by registered sex offenders, staff are not expected to regularly review the registered sex offender database. However, library staff may know that an individual is a registered sex offender because the individual self-identifies, law enforcement has provided identification or staff may have independent personal knowledge. In such cases, the director or librarian in charge should be notified and should advise the sex offender of the Registered Sex Offender Policy.

If another patron advices staff that a registered sex offender is on the premises, the patron will be allowed to point out the individual and, if possible, provide the name of the alleged sex offender. The director, or librarian in charge will then review the sex offender database, and if the individual is listed the director or librarian in charge will advise them of the Registered Sex Offender Policy.

If the name of the purported sex offender cannot be obtained or the fact that the individual is a registered sex offender cannot be confirmed, the individual will not be approached and the governance of the Registered Sex Offender Policy will suffice.

Approved June 28. 2022

Parents or legal guardians retain full responsibility for the behavior and safety of their children while they are within the library, on library grounds, or participating in library-sponsored activities.

Children under the age of 10 must be accompanied and directly supervised at all times by a parent or a responsible caregiver who is at least 15 years of age. When the safety of an unattended child is in question, if a parent or responsible caregiver cannot be located, or if the library is closing, library personnel are authorized to contact law enforcement authorities and remain with the child until the police arrive. Under no circumstances will library staff transport an unattended child to their residence.

Children between the ages of 10 and 17 may utilize the library unattended by an adult, subject to adherence to all library rules and policies regarding appropriate behavior, conduct, and decorum.

The Chillicothe Public Library District does not restrict access to library materials or services based solely on the age of the patron. Supervising a child’s use of the library remains the exclusive responsibility of their parents or legal guardians, rather than the library staff.

The following letter will be sent to the child’s parent or guardian in such instances: 

Dear Parent or Guardian,

This correspondence is to formally notify you of a recent incident at the Chillicothe Public Library District involving your minor child, _______________________________, who was observed unattended on the library premises without the supervision of a parent or a designated responsible caregiver.

Pursuant to established library regulations, children under the age of 10 must be accompanied and directly supervised by a parent or a responsible caregiver at all times while on library property. For your review, the official Safe Child Policy of the Chillicothe Public Library District is provided below. Please be advised that non-compliance with this policy may result in the suspension of library privileges.

The safety of our patrons and the proper operation of the library remain our primary responsibilities. Should you have any inquiries regarding this policy or its enforcement, please do not hesitate to contact the administration.

Sincerely,

__________________

Library Director

Chillicothe Public Library District

Approved 2015; Amended 2019; Reviewed 2023, 8.24.2026

Chillicothe Public Library District (“library”) strives to provide a safe and welcome environment for everyone.  Therefore, in accordance with the Americans with Disabilities Act (ADA), service animals are allowed to accompany their handlers anywhere individuals with disabilities are allowed to enter.  Service animals are defined under the ADA as being trained to do work or perform tasks for the benefit of a person with a disability.  Pets, therapy dogs, and emotional support animals are not considered service animals under the ADA.   

Definitions

a.)  Service animal:  A dog or miniature horse that has been individually trained to perform tasks for the benefit of a person with a disability. Tasks may include, but are not limited to, guiding individuals with impaired vision, alerting individuals with impaired hearing to sounds, pulling a wheelchair, or retrieving dropped items.  According to the U.S. Department of Justice Civil Rights Division “dogs whose sole function is to provide comfort or emotional support do not qualify as service animals under the ADA.” (ADA Requirements: Service Animals found at ada.gov/ service_animals_2010.htm)

b.) Partner/Handler: A person with a disability who uses a service animal as a reasonable modification, or a trainer.

c.) Team: A partner/handler and a service animal.  The two work as a cohesive team in accomplishing the tasks of daily living.

d.) Trainee: A dog or a miniature horse being trained to become a service animal has the same rights as a fully trained service animal when accompanied by a partner/handler and identified as such.

Responsibilities of the Partner/Handler

Participants and visitors may enjoy full access to the library while accompanied by their service animal providing the following requirements are satisfied:

a.)  Partner/Handler responds truthfully to the limited and appropriate inquires that may be made by employees regarding the service animal. 

b.)  The service animal meets any local registration, vaccination and licensing requirements.

c.)  The service animal is housebroken, and in good health.

d.)  The service animal is harnessed, leashed or safely tethered at all times.

e.)  The service animal is under the partner/handler’s control and behaves properly at all times.  The supervision of the animal is solely the responsibility of its partner/handler. 

Responsibilities of library personnel

To help create a welcoming environment for all, while ensuring a safe library environment, staff will:

a.)  Ask anyone entering the library with an animal the two ADA approved questions:

                1.)  Is the animal a service animal required because of a disability?

                2.)  What work or task has the animal been trained to perform?

Staff may not ask about a disability, require special identification card or training documentation for the animal, or ask that the animal demonstrate its ability to perform the work or task.

b.)  Allow service animals to accompany the partner/handler at all times and anywhere on the library campus where animals are allowed. 

c.)  Refrain from distracting a service animal in any way and may not pet, feed, or interact with the animal without the express authority to do so from the partner/handler.

d.)  Not separate a partner/handler from a service animal.

Temporary Exclusion of Service Animals

In response to an immediate concern regarding a service animal, library personnel may determine that a service animal must be temporarily removed from the library campus.  In those instances, library personnel will a) advise the partner/handler to remove the service animal from the library campus, and b) file an incident report with the Director.   The Director will fully investigate all reported concerns to determine if the exclusion should be for an extended period of time, or permanently.  The Director will then notify the partner/handler of the decision.

If it is necessary for the service animal to be excluded from the library campus, the library will work towards ensuring the partner/handler receives appropriate reasonable modifications in place of the use of a service animal.  

Miscellaneous

The library accepts no responsibility for care, nor liability for injury to service animal or partner/handler, whether caused by the animal, its partner/handler, another visitor to the library campus, they physical conditions of the library site, or any other circumstance.

The library accepts no liability for damage or injury to others caused by a service animal.

The library accepts no liability for any injuries or property damage, to the service animal, its partner/handler, or others resulting from the library’s failure to enforce this policy or to supervise a service animal.

The library reserves the right to change, modify, or amend this policy at any time.

Adopted November 22, 2021, reviewed November 24, .2025

Study Rooms can be scheduled up to four (4) weeks in advance for weekly reservations and up to six (6) months in advance for monthly reservations. Patrons are asked to please notify the library of any schedule changes or cancellations prior to their reserved time. Reservations will be held for fifteen (15) minutes past the reservation start time before the room is released and made available to other users.

If not scheduled, Study Rooms are available on a first come, first served basis

Patrons must check in at the Circulation Desk for their room assignment and door tag. 

All study rooms must be vacated 15 minutes before closing time.

The Study Rooms are part of the library and their use should not disrupt the daily operations of the library.  Loud, disruptive or disrespectful behavior by any user will result in suspension.

Please check with the Circulation Desk if special room arrangements are needed.  

Children ages 10 and under must be accompanied and supervised by an adult while using the Study Rooms.  Projects that create clean up burdens for library staff are prohibited.

Room availability

Study Rooms are available to the public during the following hours:

Mon: 9am-4:45pm

Tue, Wed & Thur: 9am-7:45pm

Fri: 9am-4:45pm

Sat: 9am-3:45pm

Approved 2015, Amended 2019, 2025, 2026