Announcement Regarding the Rental of the Public Meeting Room

Beginning May 1, 2008, Teresa Storti, Circulation Coordinator at the Chillicothe Public Library, will be managing the scheduling of the public meeting room located at the CPLD. Please ask for Teresa when inquiring about renting the Meeting Room or Scheduling the study rooms or Youth Activity room. In addition, staffing issues have determined that the public meeting room will no longer be available for rental events on friday evenings.

                            

Public Meeting Room

Capacity:

55 seated at tables

88 seated theatre style

The primary purpose of the Public Meeting Room is in support of library sponsored functions. When not in use for these events, the meeting room is available for public usage.

A $50.00 cash deposit (refundable) is required by ALL USERS. This payment is made separate to the rental deposit. The cash deposit holds the room reservation you have made and is also an assurance to us that the room will be left the same way it was found. Staff inspects the room prior to set up and after tear down of each event. Deductions will be made from the cash deposit for rule violations, including but not limited to spilling, stains, confetti, garbage etc. Any expense exceeding $50.00 will have to be taken care of by the User who signed the contract.

Price of rental

Commercial use:

• A pre-payment of $60.00 per rental session*
• Rental times begin and end at the times stipulated in the renters signed contract
• Sessions exceeding the time limit will result in $15.00 payment for each additional hour.
• User cancellation less than two (2) business days prior to the event will result in forfeit of the full room deposit.
• Please do not drop off items or set up room early unless you have approval Teresa Storti, or Chris Kent ONLY!
• Early arrivals for set up or departure without notification will result in a deduction from your deposit!
• All other rules and regulations will be explained before the agreement and signing of contract
  

Social or Non-Profit use:

• A pre-payment of $15.00 per rental session*
• A session is $15 per four (4) hours
• Rental times begin at the time stipulated in the contract signed by the user
• Request for early drop off or early departure must be acknowledged and approved by Susan Drissi, or Chris Kent only
• All other rules and regulations will be explained before the agreement and signing of contract

Items and Activities NOT allowed/Rules to be followed

• NO smoking in the library or 15 feet within the library entrances
• NO alcohol usage without prior approval, legal action can be taken if alcohol is distributed without prior approval
• NO candle burning with the exceptions of candles in cakes
• NO confetti, glitter, etc as decoration or in celebration!
• All trash must be removed from the room/kitchen and placed in the dumpster in the parking lot. If you know you will have trash please ask for the dumpster key in advance
• All surfaces must be wiped of spills, crumbs, sticky residue, etc. Surfaces include but are not limited to table tops, counter tops, the stove, microwave, refrigerator etc.
• Remove all items brought from refrigerator and wipe clean if necessary.
• DO NOT tape or stick decorations on the painted portions of the walls, limit your decorations to the carpeted/soft sections please.
• Remove all tape/sticky tac or any other adhesive from all services please
• Use of the white board with special markers provided by us is allowed, but please do NOT allow children to use the board or markers!
• We understand accidents happen, if you spill, stain, or break something please attempt to clean up and notify staff immidiatley after the incident, do not try to hide or cover up, excessive spills and breaking of property without notification will result in a FULL forfeit of your deposit, or more payment may be accessed.
• Please make sure all lights, appliances, accessories are turned off before you leave the room.
  
• Please close doors and make one final check of premises before exiting buliding.

Items or information listed above may be incorrect, out of date or innaccurate at current time, please be aware of changes on YOUR contract that differ from the ones listed and make the appropriate accamodations.


* a session of public non-profit use is four (4) hours for $15 Dollars.
*full kitchen and appliances available
 

List of available "accessories" and there cost

• Use of kitchen- No Charge
• TV/VCR/DVD Player- No Charge
• Overhead Projector- No Charge
• Slide Projector-No Charge
• Slide Down Screen- No Charge
• Portable Screen- No Charge
• Podium/Microphone- No Charge
• Easel- No Charge
• Dry Erase Markers/ Erasers- No Charge
• LCD (Projector for Pc's, DVD players, Game systems etc)- $15.00
• LCD Projector Operator- $10.00 HR
• Flip Charts (sold here)- $22.00 per chart
  

Maximum Occupants allowed:

                                 Study Rooms

We have 2 study rooms available for private and public use. We ask that you please schedule ahead of time so we can make sure it is open.

The 2 study rooms we have are free of charge and can be used only when the library is open.

We have 1 large study room, and 1 small study room.

These rooms are perfect for studying, projects, group meetings, school meetings or any small group activity.

Please ask a member of the library staff if you would like to know any more about the rooms. or contact Teresa Storti.