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September 15, 2009 Minutes
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Chillicothe Public Library District
Board of Trustees Budget and Appropriations Hearing
September 15, 2009
Present: Martha Canopy, President; Jane Harrison, Vice President; Wed Turner, Secretary; Ralph O’Sullivan, Trustee; Carie McIntyre, Trustee; Susan Drissi, Library Director.
The meeting started at 6:30 p. m. No public was present and none appearing the meeting adjourned at
6:44 p. m.
Board of Trustees Regular Meeting
September 15, 2009
I. Call to Order
The regular meeting of the Chillicothe Public Library District Board of Trustees was called to order at 6:45 p.m. on September 15, 2009 at the Library. Present: Martha Canopy, President; Jane Harrison, Vice President; Wed Turner, Secretary; Ralph O’Sullivan, Trustee; Carie McIntyre, Trustee; Susan Drissi, Library Director. Absent: Patty Audo, Treasurer; MJ Evans, Trustee.
II. Pledge of Allegiance
All present united in giving the Pledge of Allegiance to the Flag.
III. Public Participation/Oral and Written Communication
There was none.
IV. Regular Session
- Minutes of August 18, 2009 meeting
Minutes of the regular meeting of August 18, 2009 were reviewed and approved as amended.
- Treasurer’s Report
- Payment of Bills - Action Item
A motion was made by Jane and seconded by Carie to pay the bills. The motion passed unanimously.
- Transfer of Funds - Possible Action Item
A motion was made by Jane and seconded by Ralph to transfer $30,000 from account 130-4 to account 100. The motion passed unanimously.
- Reports of Staff, Director, and President
Susan reported on Recycling. It is improving. There has been no more dumping. She also reported receiving positive responses about the recycling when she participated at Market. Susan reported that Director Station has been down since March and ALS is working on a new system for library statistics.
Martha reported that she has had health issues recently but is feeling a lot better in the last week.
- Committee Reports
- Finance - B&A Ordinance later on agenda
There was no report.
- Policy - Personnel and Collection Policies
The collection policy was reviewed and will be voted on next month. The revised Personnel policy was presented and discussed. It still needs work.
- Unfinished Business
There was none.
- New Business
- Approval of Budget and Appropriation Ordinance - Action Item
A motion was made by Jane and seconded by Carie to approve the Budget and Appropriation Ordinance, Ordinance 2010-4. The motion was approved unanimously.
- Review of contract with Ziegler Network Services
A motion was made by Ralph and seconded by Jane to approve the contract with Zeigler Network Services, Inc. The motion was unanimously approved.
- The board discussed the request to use the library as a communications center in the event of a disaster within 2 to 5 miles. Requirements were 24 hours access, phones, copy machine, etc. No objections were voiced and a vote will be taken next month.
V. Executive Session (No action can be taken in Executive Session! ) - None
- Personnel (Possible action in Regular Session)
- Property (Possible action in Regular Session)
- Litigation (Possible action in Regular Session)
VI. Reconvene for Regular Session - Not Applicable
VII. Matters arising from Executive Session - Not Applicable
VIII. All other matters coming before the Board
Susan and Colleen want to add the $280.00 per month Digital Copy bill to the regular prepaid list. No one objected.
Susan has asked the Sunday staff to begin taking stats on Sunday usage.
Susan needs help with snow removal under the portico, at the staff entrance and at emergency exits. Ralph will work with Susan on figuring a cost/benefit methodology to get the job done.
There was a discussion of the pros and cons of selling Krispy Kreme as a fund raiser.
IX. Adjournment
A motion was made by Carie and seconded by Jane to adjourn at 8:20 p. m. The motion passed unanimously.
