November 17th, 2009 Minutes

Chillicothe Public Library District

Board of Trustees Truth In Taxation Hearing

November 17, 2009

Present: Martha Canopy, President; Jane Harrison, Vice President; Patty Audo, Treasurer; Wed Turner, Secretary; Ralph O’Sullivan, Trustee; Carie McIntyre, Trustee; MJ Evans, Trustee; Susan Drissi, Library Director and Kervin Evans.

The meeting was called to order at 6:17 p. m. Martha gave a presentation on the requirements for a Truth In Taxation hearing and there being no comments from the public the meeting adjourned at 6:40 p. m.

Board of Trustees Regular Meeting

November 17, 2009

I.                  Call to Order

The regular meeting of the Chillicothe Public Library District Board of Trustees was called to order at 6:40 p.m. on November 17, 2009 at the Library.  Present: Martha Canopy, President; Jane Harrison, Vice President; Patty Audo, Treasurer; Wed Turner, Secretary; Ralph O’Sullivan, Trustee; Carie McIntyre, Trustee; MJ Evans, Trustee ; and Susan Drissi, Library Director.

II.                Pledge of Allegiance

All present united in giving the Pledge of Allegiance to the Flag.

III.              Public Participation/Oral and Written Communication

Thank You letters or cards were received from:

·      Williamsfield Public Library District for the tour and discussion to help them with their building plans.

·      Jenny Zinkel Chairman, Public Information Officer Committee for the board’s decision to allow the use of the library as a Joint Information Center (JIC) in the event a large scale disaster occurs within five miles of our location.  The letter also included information about the operation of the JIC and the facilities needed.

·      Leticia Hill thanking the library for providing facilities for the Senior Net Computer class

·      Kat Sell for the Staff Training Day.

·      A Happy Thanksgiving card was received from South Side Trust and Savings Bank. 

IV.              Regular Session

·                  Minutes of October 20, 2009 meeting

Minutes of the regular meeting of October 20, 2009 were reviewed and approved as corrected.

·                  Treasurer’s Report

The bond payment will be made at the end of the month.  Tax money recently received was incorrectly deposited into account 130-2.  Funds have been transferred to accounts 130-4 and 171-1 to correct the mistake.

1. Transfer of Funds  - Possible Action Item

A motion was made by Jane and seconded by Ralph to transfer $30,000 from account 130-4 to account 100 and pay the bills.  The motion passed unanimously.

·                  Reports of Staff, Director, and President

Susan reported that Willis Electric had worked on exterior lights that failed due to a lightning strike.  She is getting paper work together to turn in to our insurance company.    The board expressed kudos to Alex Jeffries for his work with the IRS and on the library’s web site.

·                  Committee Reports

There were none.

·                  Unfinished Business

A motion was made by Jane and seconded by MJ to approve the Personnel and Blood-borne Pathogen policies as discussed at the October board meeting.  The motion was approved unanimously.

·                  New Business

1. Approval of Levy Ordinance  - Action Item

A motion was made by Patty and seconded by Carie to approve the Levy Ordinance, Ordinance 2010-4 for $807,890.  The vote was 6 aye, 1 nay.

2. Request to buy an Optelec  ClearView+Video Magnifier – Possible Action Item

A motion was made by MJ and seconded by Patty to thank the seller for the offer but decline it.  The motion was unanimously approved.  Susan will contact the seller and suggest Heritage Manor or the ALS web site as possible alternatives.

3. Request from the Optimist’s Club – Possible Action Item                                                                  The board discussed the request to use the basement for long term storage.  A motion was made by Ralph and seconded by MJ to refuse the request.  The motion passed unanimously.
4. Building repairs – Possible Action Item                                                                                                  A motion was made by Patty and seconded by Ralph to accept the bid from Drissi for repairs to the library as per his proposal.  The motion passed unanimously.
5. Letter of Chamber of Commerce on burn policy – Possible Action Item                                          A motion was made by Patty and seconded by MJ to go on record with the Chamber of Commerce that the board opposes the Chillicothe burn policy.  The motion passed unanimously.  Recently smoke from burning leaves invaded the library and it became very uncomfortable for the patrons and staff.

V.                Executive Session (No action can be taken in Executive Session! )  -  None

·                  Personnel  (Possible action in Regular Session)

·                  Property  (Possible action in Regular Session)

·                  Litigation  (Possible action in Regular Session)

VI.              Reconvene for Regular Session  -  Not Applicable

VII.            Matters arising from Executive Session  -  Not Applicable

VIII.          All other matters coming before the Board

Susan presented a tentative calendar for 2010.

The library will have a float in the Santa parade.  We can be a vendor from 11 to 5 at the city park in conjunction with the parade.    Susan needs volunteers to help.  Ralph volunteered.

Willis Electric informed Chris that we have decorative lights outside not functional lights.  They cost $236 per unit to replace.  There are 10 outside lights.  They could make a proposal for more economical lighting.  Susan was instructed to get a proposal.

Amir Drissi has requested use of the Chilli Bear suit as the “let me show you how to wash your hands” demonstration bear.  This would not be associated with the library.  No water is involved.  It would not be in the Chillicothe area.  It would be used only once or twice.  The board approved the request.

IX.              Adjournment

A motion was made by Patty and seconded by MJ to adjourn at 8:10 p. m.  The motion passed unanimously.