The regular meeting of the Chillicothe Public Library Board of Trustees was called to order at 6:32 p.m. on November 17, 2008 at the Library. Present were: Martha Canopy, President; Jane Harrison, Vice President; Stephanie Turner, Treasurer; Nona Kelley, Secretary, Trustee; Patty Audo, Trustee and Susan Drissi, Library Director. Absent was Wed Turner, Trustee.

The pledge of allegiance was recited.

Communications

• The Peoria Area Miniature Society donated their Public Meeting Room deposit of $50.00 to the Library.
• Mr. James Cooper from Texas donated $50.00 to the Library for help researching ancestry questions.
• The Altrusa Club sent a thank-you to the Library for a paperback donation.
• The Library received notice that it was awarded a $5000.00 one-time credit to provide electric rate relief assistance from Ameren’s Non-Residential Hardship Assistance Program.

Reports

The minutes of the regular meeting of October 21, 2008 were accepted as printed.

Jane Harrison motioned to accept payment of the bills. The motion was seconded by Nona Kelley and approved unanimously.

It was mentioned that Mr. Ziemba would be starting another session of computer classes soon.

Committee Reports

Policy Committee:

• The policy committee is suggesting a $1.00 per page fee for any certified documents generated in response to a Freedom of Information request.
• A proposed update to the Library Etiquette policy was reviewed.

Unfinished Business

• Ruyle’s repair job is completed on the geothermal system.
• There was no update on purchasing energy from alternative sources.
• The contract for replacing copy machines has not yet been received by the Library.
• The Library has just recently changed telephone service to Omnilec.

New Business

• It was noted that the Levy Ordinance had not yet been reviewed by Phil Lenzini.
• Nona Kelley motioned to accept Levy Ordinance 2009-05, pending Phil Lenzini’s approval for same. Patty Audo seconded the motion and it was passed unanimously.
• It was noted that the Library had recently received notice from the IMRF that an increase will be coming in 2010 due to their recent economic losses.
• A meeting was held with Ben and Traig from Ziegler Network Services and it was noted that several computers are in need of more RAM. Ben will be working up a quote for upgrading several computers. It was noted that the new Sirsi/Dynix system (ALS software) needs more powerful computers than those currently in the Library.
• Patty Audo volunteered to replace Stephanie Turner as Treasurer after the December meeting when Stephanie will be stepping down from the Board.

Patty Audo moved to adjourn at 7:50 p.m. The motion was seconded by Stephanie Turner and passed unanimously.