Chillicothe Public Library District

Board of Trustees

May 18, 2009 

The regular meeting of the Chillicothe Public Library Board of Trustees was called to order at 6:50 p.m. on May 18, 2009 at the Library. Present were: Martha Canopy, President; Jane Harrison, Vice-President; Patty Audo, Treasurer; Nona Kelley, Secretary; Wed Turner, Trustee; Ralph O’Sullivan, Trustee; and Susan Drissi, Library Director. Absent was Pat Parr, Trustee. 

There were two members of the public in attendance. 

The pledge of allegiance was recited.

Communications

• An item in the suggestion box requested “Ghost Hunters”.
• It was noted that an Abstract of votes from the recent Consolidated Election was received from Steve Sonnemaker, Peoria County Clerk.

Reports

The minutes of the regular meeting of April 17, 2009 were approved as printed.  

Nona Kelley motioned to accept payment of the bills and the transfer of $20,000 into the Operating Fund. The motion was seconded by Jane Harrison and approved unanimously. 

Ralph O’Sullivan expressed thanks and commendations to Susan Drissi for her work with the Reel Book Club.

Committee Reports

Building Maintenance

Patty Audo motioned to accept Potter and Sons’ bid for seal coating the parking lot. Ralph O’Sullivan seconded the motion and it carried unanimously. The work is being planned for the 4^th of July weekend. 

Unfinished Business

Wed Turner motioned to accept the changes to Policy for allowing pay for those affected by the closing of the Library on Easter Sunday, and for changing the accrual period for vacation, sick leave and personal leave from fiscal year to the anniversary of employment. Jane Harrison seconded the motion and it was approved unanimously.

New Business

Jane Harrison administered the oath of office to the recently elected board members: Martha Canopy, Ralph O’Sullivan and Patty Audo.  

Nona Kelley announced the slate of officers for election: President: Martha Canopy, Vice-President: Jane Harrison, Treasurer: Patty Audo, and Secretary: Wed Turner. 

Ralph O’Sullivan motioned to accept the slate of officers. The motion was seconded by Martha Canopy and passed unanimously. 

Nona Kelley exited the meeting at 7:22. 
 

Respectfully submitted,

Nona Kelley, Secretary

New Business

        The newly elected officers began their duties.

·      A motion was made by Jane Harrison to participate in the non-resident card program.  The motion was seconded by Wed Turner and approved unanimously.

·      A motion was made by Ralph O’Sullivan not to participate in the Skate Board Committee’s icon program.  The motion was seconded by Patty Audo and approved unanimously.

·      Susan Drissi presented suggested additions to the policy manual regarding abandoned materials and fulfilling patron holds for Automatically Yours and Avalon books.  The additions were discussed and will be acted upon at the next Board meeting.  Susan presented proposed wording for other policy changes regarding Paid Time Off, “At Will” Employment, IMRF Fund, IMRF Service Credit, Medical Leave, Maternity Leave, Unpaid Leave, Employee Performance and Review, and Vacation.  Trustees were instructed to review these for action next month.  Susan also informed the Board that Illinois statutes contain lists of required, advised, and might want policies.  The Board will begin work on our Policy Manual in July.

·      The Finance committee presented a proposed budget for 2009-2010.  This budget does not include money from the per capita grant. That money will be used to purchase materials and programs in addition to what is shown in the proposed budget.  Trustees were instructed to review the proposal and be prepared to vote on it at next month’s meeting.  Questions should be directed to Susan, Patty, Martha, or Colleen.

·      A motion was made by Patty Audo to appoint M. J. Evans and Carie McIntyre to fill the board vacancies until the next election in 2011.  The motion was seconded by Jane Harrison and approved unanimously.  Martha Canopy administered the oath of office to Mary Jo Evans and Carie McIntyre.                              

Patty Audo moved to adjourn at 8:20 p.m. The motion was seconded by Ralph O’Sullivan and passed unanimously.

Respectfully submitted,

Wed Turner, Secretary