Chillicothe Public Library District

Board of Trustees

March 17, 2009

The regular meeting of the Chillicothe Public Library Board of Trustees was called to order at 6:30 p.m. on March 17, 2009 at the Library. Present were: Martha Canopy, President; Jane Harrison, Vice-President; Nona Kelley, Secretary; Wed Turner, Trustee; Ralph O’Sullivan, Trustee; and Susan Drissi, Library Director. Absent were Patty Audo, Treasurer and Pat Parr, Trustee.

The pledge of allegiance was recited.

Communications

• There were no oral or written communications.

Reports

The minutes of the regular meeting of February 17, 2009 were approved as written.

Wed Turner motioned to accept payment of the bills and the transfer of $25,000 into the Operating Fund. The motion was seconded by Jane Harrison and approved unanimously.

A discussion took place regarding the recent interruption in the Library’s phone and wireless connections. Susan Drissi mentioned that there have been issues with the new phone vendor, Omnilec, and disappointment was expressed regarding the response time from Ziegler Network Services to correct the wireless issue.

Committee Reports

Policy Committee

Martha requested that the policy committee meet to:

1. Discuss modifying the policy related to sealing a departing Director’s employee reviews. Martha had recently learned that these should be left open and available to the current Library Director.

2. Develop a policy dealing with compensation for those part-time employees who normally work on Sundays but are unable to work on Easter Sunday due to the fact that the Library is closed for that holiday.

Maintenance Committee

It was requested that the Maintenance committee schedule a library walk-thru prior to next month’s meeting.

Unfinished Business

• Nona Kelley motioned to adopt the policy changes on material renewal and materials claimed as returned. Jane Harrison seconded the motion and it passed unanimously.

New Business

• The Director Evaluation form was distributed to the Trustees who were asked to complete their portion prior to next month’s meeting.

• It was noted that Ralph O’Sullivan was requested to review the Director evaluation for possible improvements and streamlining.

• Jane Harrison mentioned that a donation from Shademakers will be offered to the Library in the form of a new tree. It has yet to be determined which type of tree will be donated and where it will be placed in the landscape.

Wed Turner motioned to adjourn at 7:40 p.m. The motion was seconded by Ralph O’Sullivan and passed unanimously.

Respectfully submitted,

Nona Kelley, Secretary