Chillicothe Public Library District

Board of Trustees

June 17, 2008

The regular meeting of the Chillicothe Public Library Board of Trustees was called to order at 6:30 p.m. on June 17, 2008 at the library. Present were: Martha Canopy, President; Jane Harrison, Vice-President; Stephanie Turner, Treasurer, Nona Kelley, Secretary; Pat Parr, Trustee; Patty Audo, Trustee; and Wed Turner, Trustee. Also present was Susan Drissi, Library Director.

The Pledge of Allegiance was recited.

Communications

Suggestion Box

One suggestion box item was a thank you for “always” having material that the patron needed and one item mentioning the warm temperature in the Library.

Reports

The minutes of the regular meeting of May 20, 2008 were approved as corrected – the last name of Wed Turner was corrected from Turned.

Mention was made of a letter recently received from the auditors on the upcoming audit with a cost estimate of $5000 to $5500.

Stephanie Turner moved to accept payment of the bills. Patty Audo seconded the motion and it was approved unanimously.

Susan Drissi explained the length of communications that were necessary to get the geo-thermal system repaired and the Library back to normal temperatures. Because of the poor customer service received from AMI in getting the problem corrected, Susan would like to find a different vendor for supporting our geo-thermal system. She is currently looking at GP Systems in Mossville as a possible replacement and Mark Misselhorn has been asked to provide us with some other possible companies.

Susan Drissi mentioned that she received approximately $300 worth of free materials from her recent Institute at Bradley.

Unfinished Business

Policy – Progressive Discipline

Wed Turner motioned to accept the addition of Progressive Discipline into Library policy. The motion was seconded by Patty Audo and approved unanimously.

New Business

Nona Kelley motioned to approve Meeting Date Ordinance 2009-01. Jane Harrison seconded the motion and it passed unanimously.

Nona Kelley motioned to approve Prevailing Wage Ordinance 2009-02. Pat Parr seconded the motion and it passed unanimously.

Nona Kelley motioned to approve Maintenance Ordinance 2009-03. Patty Audo seconded the motion and it passed unanimously.

Patty Audo motioned to table Working Cash Fund Ordinance 2009-04. Jane Harrison seconded the motion and it passed unanimously.

A discussion was held regarding charging non-residents for computer usage as a way to bring additional dollars into the library. The issue was tabled since there was no indication of support by the board members at this time.

Nona Kelley motioned to enter into Executive Session at 8:10 citing section 2C-1. Pat Parr seconded and the motion passed unanimously.

Regular session re-convened at 8:20 p.m.

Nona Kelley motioned to approve the recommended staff salary increases for 2008-2009. Jane Harrison seconded the motion and it passed unanimously.

Budget

Per Susan Drissi, Aetna will penalize the Library if the agreement with them is cancelled before November. It was noted that there are now fewer employees on the plan which will reduce the premiums.

Patty Audo motioned to approve the proposed Operating Budget for 2008-2009. Stephanie Turner seconded the motion and it passed unanimously.

Goals for Director

Board members were asked to prioritize the results of the poll for Director goals so that Stephanie could compile a list of the highest ranking items.

Patty Audo motioned to adjourn at 8:58. The motion was seconded by Stephanie Turner and approved unanimously.

Respectfully submitted,

Nona Kelley, Secretary