January 19th, 2010 Minutes

Chillicothe Public Library District

Board of Trustees Regular Meeting

January 19, 2010

1. Call to Order

   The regular meeting of the Chillicothe Public Library District Board of Trustees was called to order at 6:45 p.m. on January 19, 2010 at the Library.  Present: Martha Canopy, President; Wed Turner, Secretary; Ralph O’Sullivan, Trustee; MJ Evans, Trustee; and Susan Drissi, Library Director. Absent: Jane Harrison, Vice President; Patty Audo, Treasurer; and Carie McIntyre, Trustee

2. Pledge of Allegiance

All present united in giving the Pledge of Allegiance to the Flag.

3. Public Participation/Oral and Written Communication - Susan reported that the district had received a $100 Amazon gift card because of a survey that she completed.
4. Regular Session
   • Minutes of December 15, 2009 meeting

   Minutes of the regular meeting of December 15, 2009 were reviewed and approved as printed.

• Treasurer’s Report

A motion was made by MJ and seconded by Ralph to transfer $35,000 from account 130-4 to account 100 and pay the bills.  The motion passed unanimously.

• Reports of Staff, Director, and President
• Committee Reports
• Policy: The committee needs to meet on a Computer Technical Assistance policy.
• Maintenance:  MJ presented an oral summary of the attached written report.  Discussion followed.  A motion was made by Ralph and seconded by MJ to hire someone to organize the boxes of paper work at a cost not to exceed $1500.00 for salary and cost of supplies.  The motion passed unanimously. 
• Unfinished Business

None

• New Business
  1. Susan and Colleen requested direction from the board on money owed the district by a former employee.  Discussion followed.  The board decided that an extended payment plan was appropriate.
  2. A motion was made by Wed and seconded by Ralph to approve the work order from Ruyle Corporation for repair of ERV#1.   The motion passed unanimously.

5. Executive Session (No action can be taken in Executive Session!)  -  None

• Personnel  (Possible action in Regular Session)
• Property  (Possible action in Regular Session)
• Litigation  (Possible action in Regular Session)

6. Reconvene for Regular Session  -  Not Applicable

7. Matters arising from Executive Session  -  Not Applicable
8. All other matters coming before the Board

None

9. Adjournment

A motion was made by MJ and seconded by Ralph to adjourn at 8:35 p. m.  The motion passed unanimously. 

Respectfully submitted,

Wed Turner, Secretary