December 13, 2011 Minutes

Chillicothe Public Library District

Board of Trustees Regular Meeting

December 13, 2011

I.                    Call to Order

The regular meeting of the Chillicothe Public Library District Board of Trustees was called to order at 6:03 p.m. on December 13, 2011 at the Library.  Present: Martha Canopy, President; MJ Evans, Treasurer; Wed Turner, Secretary; Kathy Close, Trustee; Jeannie Bauer, Trustee; Susan Drissi, Library Director and Brynn Sowers.  Absent: Ralph O’Sullivan, Vice-President and Jane Harrison, Trustee.

II.                  Pledge of Allegiance

All present united in giving the Pledge of Allegiance to the Flag.

III.                Public Participation/Oral and Written Communication – Martha read a letter requesting help from the library on a diabetes project.  The board decided to add a link to her project on our web site and send a letter of encouragement.  Jane Harrison arrived at 6:07 p.m.   Christmas cards were received from Mark Misselhorn and various businesses.  Alex Jeffries received a letter of thanks for his work finding articles on Richard Cox for a patron.  There were complaints about slow wifi. 

IV.                Regular Session

A.      Minutes of November 15, 2011 meeting

The minutes of the regular meeting of November 15, 2011 were approved as corrected and ordered filed for audit.

B.      Treasurer’s Report

 A motion was made by MJ and seconded by Jane to pay the bills.  The motion passed unanimously. 

C.      Reports of Staff, Director, and President –

D.      Committee Reports -  none                                                                                                                                                

E.       Unfinished Business – A motion was made by Kathy and seconded by MJ to accept Ralph O’Sullivan’s resignation as Vice-President and Trustee.  The motion passed unanimously.                            

F.       New Business

I.         A motion was made by MJ and seconded by Kathy to elect Jane Harrison Vice-President.  The motion passed unanimously.

II.      A motion was made by Kathy and seconded by MJ to appoint Brynn Sowers to fill the remainder of Ralph’s term.  The motion passed unanimously.

III.    All trustees need to be tested and pass the Open Meeting Act training by 12/31/11.  Response times have been very slow.  Use the Attorney General’s web site.

V.      Executive Session (No action can be taken in Executive Session!)  None

a.       Personnel  (Possible action in Regular Session)

b.      Property  (Possible action in Regular Session)

c.       Litigation  (Possible action in Regular Session)

VI.    Reconvene for Regular Session  None

VII.  Matters arising from Executive Session  None

VIII.                        All other matters coming before the Board

None

IX.    Adjournment

We adjourned at 6:55 p.m.

Respectfully submitted,

Wed Turner, Secretary