Chillicothe Public Library District

Board of Trustees

April 21, 2009 

The regular meeting of the Chillicothe Public Library Board of Trustees was called to order at 6:30 p.m. on April 21, 2009 at the Library. Present were: Martha Canopy, President; Jane Harrison, Vice-President; Patty Audo, Treasurer; Nona Kelley, Secretary; Pat Parr, Trustee; Wed Turner, Trustee; Ralph O’Sullivan, Trustee; and Susan Drissi, Library Director.  

The pledge of allegiance was recited.

Communications

• It was noted that the Library had donated a heater/cooler to the IVC Project Graduation.
• A letter was received from the ALA regarding the formation of a new division called the Association of Library Trustees, Advocates, Friends and Foundations, or ALTAFF for short.

Reports

The minutes of the regular meeting of March 19, 2009 were approved as written.  

Pat Parr motioned to accept payment of the bills and the transfer of $30,000 into the Operating Fund. The motion was seconded by Wed Turner and approved unanimously. 

A bid was received from Ruyle Corporation regarding three problems with the geo-thermal system. It was noted that one of the three can wait to be repaired; the other two items will be scheduled to be repaired now.

Committee Reports

Maintenance Committee

The walk-through by the Maintenance Committee was reviewed. The major issues were related to water leaks from a couple of places in the ceiling and from the south side doors during windy rain storms. There is also a concern regarding the doors to the patio which need to be kept unlatched due to OSHA requirements but do not close completely without latching, thus creating major air leaks. And the basement is in serious need of some shelving solutions for organizing the material currently stored there. 

It was also mentioned that some of the money donated by Mr. Boyer could be used for sprucing up the patio to make it more inviting to patrons. 

Policy Committee

Four items were noted for addition/change in the Library Policy. Two of these items were presented:

1. Page B5 – Proposed addition to read: “Full-time employees whose work schedule includes Sundays will be given holiday pay (Easter holidays only).”
2. Page B2 – Proposed change in the vacation/sick and personal time/leave accruement: change “fiscal” to “anniversary”.

The other two items, which will be presented at the May meeting, are additions related to 1) Extended leave/Maternity leave and 2) an Explanation of IMRF benefits. 
 

Unfinished Business

Susan Drissi noted that payments to Omnilec are still being held pending resolution of the transfer of the phone system from AT&T and Verizon, both of whom are also still billing the Library for service. 

New Business

• Ralph O’Sullivan motioned to change the May meeting from Tuesday the 19^th to Monday the 18^th, due to time conflicts with several Trustees. Jane Harrison seconded the motion and it was approved unanimously.
• The schedule for the May meeting was discussed when new officers will be elected.
• Ralph O’Sullivan distributed his initial comments/suggestions related to the Director Evaluation.
• An Executive meeting was scheduled for May 18 at 6:00 at the Library, prior to the start of the regular meeting.

Patty Audo motioned to adjourn at 8:22 p.m. The motion was seconded by Jane Harrison and passed unanimously. 

Respectfully submitted,

Nona Kelley, Secretary