Library Policies

Contents

General Policy

Circulation Policy and Borrowing Privileges

Disposal of Surplus Library Materials

Drug Free Policy

Equipment and Computer Use

Identity Protection

Materials Selection

Patron Conduct and Safe Child

Photographing and Recording

Special Reserve Fund Policy

Study Room Use Policy


 

Policy Introduction

The policies set by the Board of Trustees, in conjunction with the Chillicothe Public Library District Personnel Policies and the Bylaws of the Chillicothe Public Library District Board of Trustees, approved by the Board of Trustees of the Chillicothe Public Library District, in addition to applicable library law found in the Illinois Compiled Statutes, serve as the governing documents for the operation of the Chillicothe Public Library District.

Governance

The Chillicothe Public Library District (CPLD) incorporates territory in and around the City of Chillicothe, Illinois. The governing body of the Chillicothe Public Library District is the Board of Trustees, composed of seven board members elected to six-year terms. The CPLD derives its authority to operate from the Public Library District Act of 1991 (75 ILCS 16) and other provisions found in the Illinois Complied Statutes (See Illinois Library Laws & Rules: In Effect October 2012).

Organization

The Board of Trustees is responsible for levying taxes, approving budgets and appropriations, adopting policies, ordinances, and resolutions, hiring a qualified Library Director to implement policies and carry out day-to-day operations of the library, evaluate the director, and if necessary, dismiss the director.

The Library Director is responsible for all day-to-day operations of the library, including but not limited to: hiring, evaluating, and dismissing staff, collection management decisions, library programming, library technology, and library promotion. The Library Director reports to the Board of Trustees.

CPLD Staff is generally composed of the following full and part-time positions, some of which may be independent contractors:

Library Director

Youth Services Librarian

Young Adult Services Librarian

Adult Services Librarian

Reference Services Librarian

Technical Services Librarian

Inter-Library Loan Librarian

Head of Circulation Services

Circulation Clerk

Accounting / Bookkeeper

Page / Library Assistant

Janitorial

All CPLD staff report directly to the Library Director unless otherwise specified explicitly by the Library Director.

CPLD Memberships

In order to provide patrons with the greatest possible resources, the Chillicothe Public Library District is a full member of the Reaching Across Illinois Library System, the Resource Sharing Alliance, and OCLC.

The Chillicothe Public Library District is also an institutional member of the Illinois Library Association.

Illinois Public Library Core Standards

The Chillicothe Public Library District affirms and adheres to the Standards for Illinois Public Libraries: Serving Our Public 3.0. These standards are considered essential to the foundation of quality library service to Illinois residents by the Illinois Library Association and the Illinois State Library.

ALA Library Bill of Rights, Freedom to Read Statement, and Freedom to View Statement

In compliance with Core Standard 5, The Chillicothe Public Library District affirms and adheres to the American Library Association’s statements regarding the Freedom to Read, the Freedom to View, and the Library Bill of Rights.

Former policies covered by ILCS

Topics covered specifically in the Illinois Compiled Statutes do not typically need a Board-approved policy. These policies are therefor removed from our policy book. Guidance should be sought within the ILCS.

Specifically:

Prohibited Gifts Policy: See State Officials and Employees Ethics Act 5 ILCS 430/Art. 10

Purchasing Policy: See 75 ILCS 16/30-55.12, 40-45
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Patron Borrowing Rights and Privileges and Use of the Library

Obtaining and Using a Library Card

Any person who lives or owns taxable property within the Chillicothe Public Library District may obtain a Chillicothe Public Library card. To obtain a library card, apply in person or online. Proof of residency must be shown by providing a recent bill addressed to the resident or, in the case of online application, by receiving your library card in the mail to the address given. In all cases, library staff may request to see a photo ID the first time a card is used.

To obtain a juvenile card (issued to those age 15 and younger), an adult who is responsible for the child applying for the card must agree to accept responsibility for the items checked out using that card.

You must apply for, carry, and use your own library card. You are responsible for all use of your card. If you lose your library card, please contact Circulation Services immediately.

You may not use a library card registered to another patron, including that of a spouse or of a child age 16 or older. Patrons may give permission for family members to collect holds on their behalf. This must be on record with our circulation staff before a patron may pick up holds for a family member.

Additionally, parents may check out materials on behalf of children age 15 and younger using the child’s card.

Nonresident cards may be issued for a fee of $164.00 and are effective for one year. The nonresident card fee is calculated using the general mathematical formula allowed by Illinois law, is reviewed annually, and may change each year on July 1.

Lost cards must be replaced. The replacement fee is $2.

Loan periods, limits, and fines

 

Item Type Check out Period Limit Fines per day per item
Books 2 weeks None* 15 cents
CDs and Audio Books 2 weeks 5 $1.00
Magazine 2 weeks 5 15 cents
DVDs, Bluray, Videogames 1 week 5 $1.00
Equipment 1 week** 1 $1.00

 

*A total of 50 items may be checked out at any one time.
**Equipment may not be renewed.

All items subject to a 3-renewal limit unless otherwise specified.

Fines accumulate up to the replacement cost of the item, at which time the item is billed as lost.

Inter Library Loan (ILL)

The Chillicothe Public Library District is a member of the Resource Sharing Alliance (RSA). Most patron requests for library material are automatically filled via this consortium. If an item cannot be found, library staff can attempt to locate the item via OCLC for Inter Library Loan (ILL). On rare occasions, there may be charges associated with the delivery of ILL items, in which case the patron would be given the choice of requesting the item and paying the associated charges or cancelling the request.

Fines and Fees

Fines accumulate for each day an item is overdue up to the replacement value of the item.

If an item must be replaced, even if a suitable replacement copy is provided by the patron, a $5 processing fee will be applied due to the costs associated with processing an item for library use.

Claims Returned

If a patron claims an item is returned, but the item cannot be located, the item will be marked as “claims returned.” If an item is later found at the library, the “claims returned” status will be removed. If the item is later returned by the patron, it shall be treated as a normal overdue item.

After 3 “claims returned” items are posted to a patron’s record, additional “claims returned” items will be treated as lost items and the patron’s account will be charged for replacement.

Failure to Return Library Materials / Pay fines and fees

Failure to return library materials or to pay charged fines and fees may result in collections proceedings. Theft of or failure to return library materials will be prosecuted to the full extent of the law. Patrons will be responsible for any collection and/or court cost incurred by the library in its efforts to secure the return of material or payment of fines.

Rights of Borrowers

Pursuant to the American Library Association’s Library Bill of Rights, which states, in part, “A person’s right to use a library should not be denied or abridged because of origin, age, background, or views,” the Chillicothe Public Library District will not limit the use of any library material or service by any cardholder.

Furthermore, the Chillicothe Public Library District will not restrict access to library materials or services to anyone solely on the basis of age. Supervising the use of the library by children under the age of 16 is the responsibility of parents or legal guardians, not library staff. For library privileges, patrons age 16 and older are considered adults under library policy and Illinois Library privacy laws.

The checkout of library materials and use of certain online resources is a privilege extended to cardholders in good standing. This extends to reciprocal borrowers and those holding a valid library card from any Illinois library, except where prohibited by contract (such is the case with certain online resources). Any person has the right to use library materials and resources within the library itself, except where prohibited by contract (such is the case with certain online resources).

Patron Privacy

Pursuant to the Library Records Confidentiality Act, library staff may not share identifiable patron account information with anyone without the account-holders expressed permission. This includes information concerning spouse’s accounts and accounts of children age 16 and older. Examples of such information include: items currently or previously checked out, items on hold, fines, and other patron activities.

Library Programs

Any person may attend library programs held at the Chillicothe Public Library District regardless of cardholder status or home library. Prizes for certain programs may be limited to Chillicothe Library cardholders when specified.

Internet Use

The Chillicothe Public Library District provides Internet access via an open WiFi connection for personal devices and via library computers designated for public Internet use. Access to the Library’s Internet connection is subject to the Equipment and Computer Use Policy.

There is no charge for use of the Library’s Internet connection and it is available regardless of cardholder status or home library. However, use may be restricted if a patron’s account has $5 or more in fines.

Other Library Services

The library offers other services to the public for a fee. These services are:

Fax: 25 cents per page. International faxing available at a rate set by the international calling rates.

Photocopy and Printing: 10 cents per page for regular printing, 50 cents per page for color printing (if available), 25 cents for photocopying

Notary Public : No charge

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Disposal of Surplus Library Materials Policy

Library property (i.e., print and non-print materials, equipment, supplies, and/or any personal property) which in the judgment of the Library Director is no longer necessary or useful for library purposes, may be disposed of in the following manner:

  1. Books and non-print materials from the library’s collection, or gift materials, may be discarded, sold, or given to local philanthropic, educational, cultural, government, or other not-for-profit organizations.
  2. Any other personal property having an individual current value of less than $1000 may, at the discretion of the Library Director, be discarded, turned in on new equipment, or made available for sale.
  3. In the case of individual surplus items having current value of more than $1000 procedures described in 75 ILCS 16/30-55.30 and 30-55.32 shall be followed.
  4. No favoritism shall be shown to members of the Board of Library Trustees or members of their immediate families who make bids on or purchase any library item declared surplus.

Drug/Alcohol-free Workplace Policy

The purposes of this drug-free workplace policy are:

  1. To establish and maintain a safe, healthy working environment for all employees;
  2. To ensure the reputation of the Library and its employees within the community at large;
  3. To reduce the number of accidental injuries to persons and property;
  4. To reduce absenteeism and tardiness and improve productivity.

The following rules constitute the Library’s policy concerning substance abuse.  This policy will be enforced uniformly with respect to all employees, as indicated.

  1. Prohibited Acts
  2. All employees are prohibited from being under the influence of alcohol or illegal drugs during work hours.
  3. The sale, possession, transfer, or purchase of illegal drugs on Library property or while performing Library business is strictly prohibited.
  4. No alcoholic beverage may be brought or consumed on Library premises except in connection with Library authorized events.
  5. No prescription drug may be used on Library premises by any person other than the one for whom it is prescribed.  Such drugs may be used only in the manner, combination and quantity prescribed.  Employees in positions where such prescribed drug usage may affect the safety of themselves or others are required to make such use known to an appropriate supervisor.  Minimally, this obligation applies to employees operating Library vehicles and employees using equipment which, if improperly used, may result in personal injury or property damage.
  6. Disciplinary Action
  7. The use, sale or possession of an illegal drug or a controlled substance within the meaning of Section 102(f) of the Illinois Controlled Substance Act (720 ILCS 570/102(f) or within the meaning of Section 802(6) of the federal Drug Abuse Prevention and Control Act (21 USC 802(6) while on duty is cause for termination and such action may be reported to appropriate law enforcement officials.  For purposes of this policy, the term “controlled substance” also includes any drug that is being used illegally, such as a prescription drug that was not legally obtained or is not used for its intended purpose or in its prescribed quantity.  The term does not include any legally-obtained prescription drug used for its intended purpose in its prescribed quantity, unless such use would impair the individual’s ability to safely perform safety-sensitive functions.
  8. Any employee whose off-duty abuse of alcohol or illegal or prescription drugs results in excessive absenteeism or tardiness or is the cause of accidents or poor work will be referred to a rehabilitation program and will face termination if they reject or fail to complete that program.
  9. Any employee who violates any provision of this policy will be subject to disciplinary action, including termination.
  10. Each employee acknowledges and agrees that abiding by this policy is a condition of employment and that they will notify their supervisor of any criminal drug statute conviction occurring within the workplace no later than 5 days from the date of the occurrence.

DEFINITIONS

  1. For purposes of this policy, an alcoholic beverage is any beverage that may be legally sold and consumed and has an alcoholic content in excess of 3% by volume.
  2. Drug means any substance other than alcohol capable of altering an individual’s mood, perception, pain level or judgment.  A prescribed drug is any substance prescribed for individual consumption by a licensed medical practitioner.  An illegal drug is any drug or controlled substance the sale or consumption of which is illegal.
  3. Workplace includes the library and its property (including vehicles) and library-sponsored events at off-site locations (after-hours events or events attended on employees’ own time are excluded).

A copy of the Drug-Free Workplace Policy shall be given to all employees and posted in a prominent place in the workplace.

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Equipment and Computer Use Policy

 

The Library reserves the right to limit, refuse, and/or ban any patron from using the library equipment and computers. Use may be limited to patrons in good standing, i.e. all fines have been paid, all overdue materials have been returned, and any lost materials have been paid for.

Anyone under the age of 8 must be accompanied by a parent or guardian while using library equipment or computers. Reservations for equipment or computer use can be made at the circulation desk on a “first come, first served” basis.

Copyright laws forbid duplication of copyrighted software and recordings. The Library restricts the use of personal software on library computers.

Internet Use Policy

  1. While Internet service is provided on Library computers, the Library makes no guarantee that Internet service will be available at any given time. If the Library’s Internet service is unavailable for a known reason, users will be notified, if possible.
  2. Library Internet computers are available for use on a first-come first-served basis. Patrons may sign-up at the Circulation Desk if there are no computers available.
  3. Use of computers is limited to one person per computer at a time. Exceptions may be granted by library staff.
  4. Patrons are to read the Internet Use Policy and abide by it. The Library reserves the right to restrict computer use based on violation of the Internet Rules.
  5. There is a 30-minute per session limit on the use of the computers. The Library’s may use software to manage patron sessions on the computers. Sessions may be renewed for an additional 30-minutes if no one is waiting. Parents are responsible for children 15 and under using Library Internet computers. There are very limited exceptions to the library’s time limits on the Internet computers if others are waiting.
  6. The library is not responsible for the content of any materials accessed through the Internet. Parents or guardians, NOT the library or its staff, are responsible for the Internet information selected and/or accessed by their children. Parental supervision of children searching the Internet is advised.
  7. Use of headphones is permitted at Library computers, however, you must maintain a volume low enough not to disturb others. If Library staff receives complaints, or if your audio can be heard at the Circulation Desk, you will receive one warning to turn down the headphones. If not compliant, your session will be terminated without further warning and you will be unable to use the Library computers for the remainder of the day.
  8. Inappropriate use of the Internet may result in suspension or revocation of Internet use.

The following activities are unacceptable:

  1. Use of the Internet for any purpose that results in the harassment of others.
  2. Destruction of, damage to, or unauthorized alteration of the library’s computer equipment, software, or security procedures.
  3. Downloading (FTP) any software to library computers or to a disc.
  4. Contacting a source that contains lewd, obscene, and/or pornographic material.
  5. Participating in and/or observing a chat and/or instant messaging session that contains lewd, obscene, and/or pornographic material.
  6. Copying a program from the hard drive for personal use–this is a violation of federal law.
  7. Introducing viruses into the library’s software, databases, or e-mail in any way, re-arranging the computer desktop, or harming any library computers, networks, software, or automation systems in any way.
  8. Violating federal, state or local laws, including the transmission or receiving of child pornography or harmful material, fraud, or downloading copyrighted material.
  9. Cost for printing materials from the computer shall be $0.10 (ten cents) per page for black and white copies and $0.50 (fifty cents) per page for color copies (if available). No exceptions will be made to this fee, even if you supply your own paper.
  1. The Library also provides a wireless network for public use. Appropriate use of this network is subject to the same rules as use of the library’s computers.

Additionally, the Chillicothe Public Library District recognizes that the electronic information networks such as the Internet may contain material that is inappropriate for children. Parents are expected to monitor and supervise their children’s use of the Internet. Unsupervised minors (15 and younger) must have a valid library card to use the library’s computers. Library staff is unable to monitor children’s use. Parents are encouraged to discuss with their children issues of appropriate use and electronic information network safety.

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Identity Protection Policy

This Policy is adopted by the Board of Trustees of the Chillicothe Public Library District pursuant to and in compliance with the Identity Protection Act (5 ILCS 179/1 et seq.) and shall be in effect from and after the date of its adoption as follows:

  1. The Chillicothe Public Library District [including in this designation its District officers or employees, members, or employees or representatives of either the District or the Library] will not:

(1)   Publicly post or publicly display in any manner an individual’s social security number.  For purposes of this policy, “publicly post or display” means to disseminate intentionally a social security number to the general public.

(2)  Print an individual’s social security number on any card required for the individual to access products or services provided by the person or entity.

(3)  Require an individual to transmit his or her social security number over the Internet, unless the connection is secure or the social security number is encrypted.

(4)  Print an individual’s social security number on any materials that are mailed to the individual, through the U.S. Postal Service, any private mail service, electronic mail, or any similar method of delivery, unless State or federal law requires the social security number to be on the document to be mailed.  Notwithstanding any provision in this Section to the contrary, social security numbers may be included in applications and forms sent by mail, including, but not limited to, any material mailed in connection with the administration of the Unemployment Insurance Act [820 ILCS 405/100 et seq.], any material mailed in connection with any tax administered by the Department of Revenue, and documents sent as part of an application or enrollment process or to establish, amend, or terminate an account, contract, or policy or to confirm the accuracy of the social security number.   A social security number that may permissibly be mailed under this Section  may not be printed, in whole or in part, on a postcard or other mailer that does not require an envelope or which would be visible on an envelope without the envelope having been opened.

  1. Except as otherwise permitted by the Identity Protection Act effective, no District officer or employee, member or employee or any representative of either the District or the Library shall do any of the following:

(1)  Collect, use, or disclose a social security number from an individual, unless (i) required to do so under State or federal law, rules, or regulations, or the collection, use, or disclosure of the social security number is otherwise necessary for the performance of the District’s or Library’s duties and responsibilities; (ii) the need and purpose for the social security number is documented before collection of the social security number; and (iii) the social security number collected is relevant to the documented need and purpose.

(2)  Require an individual to use his or her social security number to access an Internet website.

(3)  Use the social security number for any purpose other than the purpose for which it was collected.

  1. The foregoing notwithstanding, it shall not be a violation of this policy and the foregoing prohibitions will not apply in the following circumstances:

(1)  The disclosure of social security numbers to agents, employees, contractors, or subcontractors of a governmental entity or disclosure by a governmental entity to another governmental entity or its agents, employees, contractors, or subcontractors if disclosure is necessary in order for the entity to perform its duties and responsibilities; and, if disclosing to a contactor or subcontractor, prior to such disclosure, the governmental entity must first receive from the contractor or subcontractor a copy of the contractor’s or subcontractor’s policy that sets forth how the requirements imposed under this Act on a governmental entity to protect an individual’s social security number will be achieved.

(2)  The disclosure of social security numbers pursuant to a court order, warrant, or subpoena.

(3)  The collection, use, or disclosure of social security numbers in order to ensure the safety of:  State and local government employees; persons committed to correctional facilities, local jails, and other law-enforcement facilities or retention centers; wards of the State; and all persons working in or visiting a State or local government agency facility.

(4)  The collection, use, or disclosure of social security numbers for internal verification or administrative purposes.

(5)  If required by other applicable law or regulation, the disclosure of social security numbers for the collection of delinquent child support or of any State debt or to a governmental agency to assist with an investigation or the prevention of fraud.

(6)  The collection or use of social security numbers to investigate or prevent fraud, to conduct background checks, to collect a debt, to obtain a credit report from a consumer reporting agency under the federal Fair Credit Reporting Act [15 U.S.C. 1681 et seq.], to undertake any permissible purpose that is enumerated under the federal Gramm Leach Bliley Act [Public Law 106-102, 106th Congress], or to locate a missing person, a lost relative, or a person who is due a benefit, such as a pension benefit or an unclaimed property benefit.

  1. This policy shall not prevent the disclosure to the public of information or documents which contain social security numbers and which would otherwise be subject to disclosure but for the inclusion of social security numbers, provided that social security numbers shall be redacted from any such information or documents prior to disclosure.
  2. This policy does not apply to the collection, use, or disclosure of social security numbers as otherwise required by any state or federal law, rule, or regulation.
  3. There shall be no encoding or embedding of social security numbers in or on any card or document using a bar code, chip, magnetic strip, RFID technology, or other technology in place of removing a social security number as required by the Identity Protection Act.
  4. All persons [including in this designation District officers or employees, members, or employees or representatives of either the District or the Library] who have access to social security numbers in the course of performing their duties for the District or the Library are to receive training regarding this policy and the protection of the confidentiality of social security numbers.  Such training will include the proper handling of information which contains social security numbers from the time of collection through the destruction of the information.
  5. Only those persons [including in this designation District officers or employees, members, or employees or representatives of either the District or the Library] who are required to use or handle information or documents which contain social security numbers shall have access to such information or documents.
  6. Social security numbers which are properly requested from an individual will be collected to the extent administratively practicable in a manner such that they may be easily redacted if disclosure of the document or information containing the social security number is required.
  7. Whenever a social security number is collected from an individual by the District or the Library, or upon request of the individual, the individual will be informed of the purpose or purposes for which the social security number is being requested.
  8. This policy does not supersede or replace any more restrictive law, regulation, or rule which may be applicable to the collection, use and disclosure of social security numbers.
  9. A copy of this policy will be posted at the Library and all officers, members, employees, and representatives of the District and the Library will be provided with a copy of this policy.  Any person who violates this policy will be subject to disciplinary action up to and including dismissal from the Library.

 

Date of Adoption:  30 November 2015

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Materials Selection Policy

The authority and responsibility for the selection of library materials are delegated to the library director and, under his or her direction, to additional staff members who are qualified for this activity. No employee may be disciplined or dismissed for the selection of library materials when the selection is made in good faith and in accordance with the written policy required to be established pursuant to Illinois Library Law. This policy is to be reviewed at intervals of no more than two years. Suggestions from patrons are welcome and will be considered using the same criteria as all other selections.

In accordance with the recommendations of Serving Our Public: Standards for Illinois Public Libraries, the Chillicothe Public Library will strive to allocate not less than 12% of its operating budget on materials for patrons every year. These materials will be selected in a variety of formats including, but not limited to, print, video, sound recording, and electronic media. Each type of material must be considered in terms of its own excellence and the audience for whom it is intended. No single standard can be applied in all cases. Some materials may be judged primarily in terms of artistic merit, scholarship, or value to humanity; others are selected to satisfy the informational, recreational, or educational interests of the community.

Reviews in professionally recognized periodicals are a primary source for materials selection. Standard bibliographies, book lists by recognized authorities, including best-seller lists, and the advice of competent people in specific subject areas may also be used.

The library keeps the collection vital and useful by retaining or replacing essential materials, and by removing, on a systematic and continuous basis, those works that are worn, outdated, of little historical significance, or no longer in demand. Materials which are removed from the library collection may or may not be made available for public purchase at book sales.

The Chillicothe Public Library endeavors to build a collection representing varying points of view. The choice of library materials by users is an individual matter. Responsibility for the reading materials of children and adolescents rests with their parents or legal guardians and the library cannot deny access to library materials to a registered patron on the basis of age.

While a person may reject materials for himself or herself and for his or her children, he or she cannot exercise censorship to restrict access to the materials by others. The library supports intellectual freedom and has adopted the following statements as policy: ALA Freedom to Read Statement, ALA Library Bill of Rights, and the “Freedom to View” statement of the American Film and Video Association. It is therefore unlikely that library material will be reconsidered and ultimately removed from the library.

Requests for reconsideration may be made only by registered patrons of the Chillicothe Public Library District, and shall be made in writing and given to the library director for a written response. Appeals are directed to the Board for the final decision.

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Patron Conduct Policy

The Board of Trustees of the Chillicothe Public Library District has established the following rules for Patron Conduct in the library. Any user not in compliance with the following rules or who jeopardizes the health or safety of others or acts in a manner inconsiderate of others may be asked to leave. Should an offender not leave when asked to do so, the police will be summoned. Additionally, library privileges may be restricted at the discretion of the library director in response to violations of this policy.

These rules are effective within the library building, its grounds, and at any library-hosted event.

Library Rules

  1. Loud, offensive, or threatening language or disruptive behavior will not be permitted. Any behavior that disrupts or interferes with the operation and/or use of the library is prohibited.
  2. Improper acts which are subject to prosecution under any criminal or civil codes are prohibited.
  3. Soliciting, petitioning, loitering, or any other activity that would interfere with the normal flow of library business is prohibited. Campaigning, petitioning, proselytizing, or soliciting for any cause inside the library and/or in the immediate area surrounding the entrance or exits of the building and the placing of material on vehicles in the library’s parking lot is prohibited.
  4. Theft, mutilation, or vandalism of library property is prohibited.
  5. Users will be appropriately attired, including shirts and shoes.
  6. Food and uncovered beverages are not permitted at the library’s computers. Beverages in containers with secure lids are permitted in the library generally. The definition of such beverage containers is the library director’s discretion.
  7. Smoking or use of any tobacco product (including vapor products) or the use of alcohol is not permitted in the library, on library property (including library grounds, sidewalks, and parking lot outside of personal vehicles), or within 15 feet of the building.
  8. Bicycles or other vehicles may not be parked in a manner that blocks or hinders entry to the library. Bicycles may not be locked to anything other than bicycle racks. Bicycles left for more than 48 hours will be considered abandoned and the library may discard or dispose of them at the discretion of the Director.
  9. Animals are not permitted in the library, except for companion (working) dogs for the physically disabled and/or for the purpose of library programming.
  10. Parents should be aware of and comply with the library’s Safe Child policy.
  11. Restrooms are not to be used as a bathing facility.
  12. Library telephones are not for personal use. Library staff may make an exception in case of emergencies.
  13. Cell phones and other electronic devices should not be used in a disruptive manner.
  14. No weapons, including concealed firearms, are allowed.

Safe Child Policy

Parents or legal guardians are responsible for the behavior of their children while they are in the Library, on Library grounds, or participating in Library activities. The Chillicothe Public Library District staff is committed to help children with activities related to the Library. However, Library staff cannot, nor is it their responsibility to serve as baby-sitters, teachers or disciplinarians. The library also cannot and does not assume responsibility for unattended children.

Children under the age of 8 must be accompanied and directly supervised at all times by a parent or other responsible caregiver (caregivers must be 13 or older). When the safety of an unattended child is in doubt, or the parent or responsible caregiver cannot be located, or if the Library is closing, Library staff is authorized to call the police and stay with the child until the police arrive. Under no circumstance will library staff drive an unattended child home.

Children age 8-17 may use the Library unattended by an adult, subject to other Library rules and policies concerning behavior, conduct and demeanor.

The Chillicothe Public Library District will not restrict access to library materials or services to anyone solely on the basis of age. Supervising the use of the library by children is the responsibility of parents or legal guardians, not library staff.

In the event a minor is still at the library 15 minutes after the library closes to the public, the police will be called to pick up the minor. Attempts will be made during that 15 minutes to reach parents but in no instance will staff take minors. The following letter will be sent to the child’s parents or guardians in such instances:

Unattended Children Parental Notification Letter

 

Dear                                      ,

 

The Chillicothe Public Library District has recently experienced an incident involving your minor child,________  , where they were on Library grounds unattended by you or a responsible caregiver. A copy of the Library’s Safe Child Policy is enclosed here for your attention. We ask that you review this policy and make every effort to follow it. We do not wish to suspend Library privileges for you or your family, but the safety of children as well as the proper operation of the Library is our first responsibility. If you have any questions regarding this policy or its enforcement, please contact the undersigned.

 

Sincerely,

 

 

                                                               

Board President or Library Director

Chillicothe Public Library District

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Policy on Photographing and Recording on Library Premises

The Chillicothe Public Library District (CPLD) is a public facility and a person’s presence may be recorded or become publicly known.

Photographing, filming, and audio recording of Library programs is permitted provided that permission has been granted in advance by the presenter or the owner of any copyrighted material.

Equipment such as tripods, flash, or high intensity lighting or microphones may not interfere with use of or attendance of the Library.

Any action that is deemed disruptive to the operation of the Library is not allowed.

CPLD staff members or representatives may photograph and/or record programs and events for its own purposes. Please notify a Library staff member if you do not want to be photographed or recorded.

NOTICE: The Chillicothe Public Library District facility may be under 24-hour video surveillance.

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Special Reserve Fund Policy

WHEREAS , the Board of Trustees of the Chillicothe Public Library District intend in future years to repair, remodel or improve the existing library building and to acquire library materials, electronic data storage and retrieval facilities and other related library equipment in connection with an expansion of the existing library building;

BE IT ORDAINED by the Board of Trustees of the Chillicothe Public Library District that there is hereby established a

SPECIAL RESERVE FUND

PURSUANT TO THE PROVISIONS OF THE Illinois Public Library District Act and that funds shall be accumulated from the unexpended balances of the proceeds received from annual public library taxes.

BE IT FURTHER RESOLVED that there shall be developed and adopted a plan or plans by the Board of Trustees of the Chillicothe Public Library District pursuant to the provisions of the Illinois Public Library District Act for the repair, remodeling or improvement of the existing library building and to acquire library materials, electronic data storage and retrieval facilities and other related library equipment in connection with any planned expansion of the existing building. (Adopted 3/25/06)

Contingency: Funds encumbered during the last months of a fiscal year, whose billing carries over into the next fiscal year, shall be paid up to forty-five (45) days before funds will be transferred to the Special Reserve Fund.

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Study Room Use Policy

The Study Rooms can be schedule two weeks at a time for ‘regular’ use.  Please contact the library of any schedule changes or cancellations.  Failure to do so could result in the denial of future use.

The Study Rooms are available on a first come – first served basis if not scheduled.  Please check at the Circulation Desk before use.

The Study Rooms are part of the library and their use should not disrupt the daily operations of the library.  Loud, disruptive or disrespectful behavior by any user will not be tolerated.

Rearrangement of the Study Room furniture and sitting on the tables is not allowed.  Please check with the Circulation Desk if special room arrangements are needed.

Children under 10 years of age must be accompanied by and supervised by and adult while using the Study Rooms.  Children are not allowed to use the white board markers.

The Study Rooms cannot be used for personal profit without prior library approval.  Please check with the Circulation Desk prior to usage.

Donations for the use of the rooms are encouraged and appreciated.

The Study Rooms usage must be timed so that clean up and exit is completed no later than 10 minutes prior to the closing of the library.

Projects that result in an undo mess/clean up are not allowed.

*The Study Rooms’ usage is restricted to the normal business hours kept by the library.  The library reserves the right to deny requests for usage by any individual/group.  Failure to follow the policy will result in immediate expulsion from the Study Rooms and/or denial of future use.

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